Project Administration Intern

About the Role

Project Administration Intern (Available Summer 2027) at Arup. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines, guiding, planning, and designing the future of the built environment.

Key Responsibilities

• Learning and complying with defined document control systems and procedures.
• Processing project RFIs and Submittals.
• Assisting with the preparation and submission of reports, specifications, correspondence, spreadsheets, and presentations, ensuring highest quality editing and formatting according to branding guidelines.
• Assisting with bid support tasks.
• Client Relationship Manager (CRM) data entry.
• Attending project meetings and providing follow-up support, including preparing meeting notes, agendas, action lists, reminders, and action items.
• Conducting research, collecting, and analyzing data to prepare reports and documents.
• Performing other duties as required.

Requirements & Tech Stack

• Knowledge of MS Office Suite applications and other standard applications/software programs and databases.
• Eligibility to work in the US without the need for employer-sponsored work authorization, now or in the future.

Qualifications

• High school diploma or equivalent.
• Must be enrolled in an accredited university/college program.
• Pursuing Business Administration, Project Management courses/degree, or related field is preferred.
• Excellent verbal and written communication skills.
• Ability to perform in a team-oriented environment.
• Energetic and eager to tackle new projects and ideas.
• Good attention to detail and organizational skills.
• Ability to handle confidential assignments with tact and diplomacy.
• Ability to work in a deadline-driven environment.
• Proactive, self-motivated with excellent interpersonal skills.
• Ability to work independently or as a team member while maintaining focus and productivity.
• Excellent time management skills and discipline to work remotely.
• Passion for sustainable development and creating a better world.
• Critical thinkers who embrace new ideas and challenge the status quo.
• Growth mindset, always eager to learn and explore new ways of working.
• Ready to take on any challenge.

Note: Candidates will be tested to determine skill level in MS Office Suite and other standard applications/software programs and databases.