COORD INVENTORY CONTROL

About the Role

Works under the general supervision of the Director of Materials Management to coordinate all inventory control functions for the Materials Management Department. Performs all duties necessary to ensure that the ordering and receipt for perpetual inventories is completed within hospital guidelines and parameters of the Materials Management information system. Works closely with managers, directors, and vice-presidents to conduct and analyze their annual physical inventories.

Key Responsibilities

• Provides support and service to managers, directors, and vice-presidents to conduct physical inventories in their departments, including building count sheets, test counts, pricing, and valuation of inventoried items.
• Responsible for organizing, conducting, and reporting routine cycle counts for the perpetual inventory.
• Accountable for the number, frequency, and appropriateness of all inventory debits, credit, and adjustments.
• Uses research and analytical skills to study and report on supply trends at the facility or department level, using advanced PC software skills to prepare succinct and meaningful reports.
• Responsible for the overall accuracy of the Materials Management inventory and supporting annual inventory turnover goals.
• Responsible for effective, timely, and autonomous decision-making in matters of customer relations, problem-solving, or issues arising in the absence of the director.
• Responsible for using the inventory management system as a tool for maintaining adequate inventory balances in the perpetual inventory.
• Uses various reports and system forecasts to ensure proper minimums and maximums are specified.
• Responsible for preparing/communicating purchase orders within policy guidelines on the Materials Management Information System (MMIS).
• Acts as a conduit/consultant between Corporate Purchasing and end users to assure requested items are added and maintained within the MMIS.
• Responsible for resolving matters relating to invoice/shipping discrepancies with vendors, Corporate Purchasing, and finance staff.
• Responsible for professionally communicating with customers, suppliers, and support personnel via telephone, e-mail, or in person.
• Attends meetings as directed/requested with suppliers, customers, support staff, and management.
• Responsible for maintaining a neat and well-organized filing system for documents related to purchase transactions.
• Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.
• Recommends product substitutions to customers in cases of vendor backorder or supply shortages.
• Responsible to support and uphold a high ethical standard with respect to business and professional conduct.
• Local travel required.
• Follows policies, procedures, and safety standards.
• Completes required education assignments annually.
• Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.

Requirements & Tech Stack

• Materials Management Information System (MMIS)
• PC software

Qualifications

• Minimum Education: Any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically equivalent to an Associate’s degree. Preference may be given to individuals with a Bachelor’s degree in a directly-related field.
• Minimum Experience: None specified.
• Licensure Requirement: Employee must have a valid Tennessee driver’s license Class D and state-mandated minimum insurance coverage. Driving record must meet Covenant Health minimum standards.