Administrative Assistant, Pacific Energy
Michels Corporation
San Diego, CA0–3 yrs9m agovia LinkedIn
This job at a glance
- Who can apply
- New grads and up to 3 years · Diploma
- Must know
- AccountingExcelMicrosoft Office
- Work
- On-site in San Diego
- Pay
- Not stated by the employer.
- Skill demand
- Microsoft Office46%Excel38%Accounting11%of 112 similar entry-level jobs posted in the US this week
- Listed
- Nov 4, 2026 · still open
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About the Role
As an Administrative Assistant, you will provide day-to-day administrative support under direct supervision.
Key Responsibilities
- Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
- Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
- Write, proofread and distribute/mail correspondence, reports, and letters as requested.
- Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
- Facilitate invoice billing: internal invoices and tracking/management of payment status.
- Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
- Work with Michels Pacific Energy, Inc. and the Michels Family of Companies on a variety of clerical related tasks.
- Assist management with development and assembly of presentation materials.
- Other duties as assigned.
Requirements & Tech Stack
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Qualifications
- High school diploma or GED, or an equivalent combination of education and experience.
- Exceptional organizational and time-management skills, with strong attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize workloads in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to tackling challenges.
- A high level of professionalism and discretion in handling confidential information.
- Must maintain confidentiality at all times.
- Critical for success are the abilities to multitask, prioritize and project a professional image.