Junior Accounts & Purchase Executive

About the Role

Tunip Info Services Pvt. Ltd. is seeking a motivated, detail-oriented, and organized Junior Accounts & Purchase Executive to support accounting, procurement, and vendor coordination. This role involves maintaining financial and inventory records, processing invoices, coordinating purchase orders, verifying bills, assisting with GST documentation, tracking payments, and ensuring accurate record-keeping.

Key Responsibilities

Accounts & Finance Support

• Maintain accurate purchase, sales, expense, and payment records.
• Verify supplier invoices against purchase orders and delivery challans.
• Assist with vendor payments, payment follow-ups, and outstanding reports.
• Record daily financial transactions and maintain supporting documents.
• Assist in preparing purchase bills, debit notes, credit notes, and expense statements.
• Support GST-related documentation, including invoice verification and tax records.
• Coordinate with the accounts team for bank reconciliation and ledger updates.
• Maintain vendor ledgers and assist with accounts payable activities.
• Organize accounting documents for audits and internal verification.
• Prepare basic accounting reports using Excel or accounting software.

Purchase & Procurement Management

• Prepare and process purchase orders based on project and business requirements.
• Collect quotations from suppliers and prepare price comparison statements.
• Coordinate with vendors for pricing, availability, order confirmation, and delivery schedules.
• Follow up with suppliers to ensure timely delivery of materials.
• Verify product specifications, quantities, prices, and taxes before processing orders.
• Maintain updated vendor details, purchase records, and supplier databases.
• Coordinate with project and service teams to understand material requirements.
• Identify discrepancies in supplier invoices, purchase orders, and delivered materials.
• Support cost control and vendor selection activities.

Inventory & Logistics Coordination

• Maintain records of materials received, issued, and dispatched.
• Verify quantities against delivery challans and purchase orders.
• Coordinate material delivery to project sites and customers.
• Assist with stock verification and inventory reconciliation.
• Prepare and maintain delivery challans and material movement records.
• Coordinate with warehouse staff, transporters, and vendors regarding deliveries.
• Report shortages, damaged materials, and delivery discrepancies promptly.

Mandatory Product Knowledge

Candidates must have basic knowledge of CCTV, ELV, networking, and safety & security system products. Knowledge of the following products is required:

• CCTV Surveillance Systems
• Fire Alarm Systems
• Access Control Systems
• Biometric Attendance Systems
• Video Door Phones
• Public Address (PA) Systems
• Networking Products and Structured Cabling
• Security Accessories, Cables, and Related Equipment

Candidates should be able to understand basic product specifications, identify materials required for projects, and coordinate with suppliers for quotations and purchasing.

Requirements & Tech Stack

Educational Qualifications

• B.Com, M.Com, BBA, or a related qualification.
• Candidates with a commerce background and basic accounting knowledge are preferred.
• Freshers with relevant knowledge and a strong willingness to learn may apply.

Skills & Requirements

• Basic knowledge of accounting, purchase management, and vendor coordination.
• Working knowledge of MS Excel and MS Office.
• Familiarity with GST invoices, purchase bills, and accounting documentation.
• Good communication, coordination, and follow-up skills.
• Strong attention to detail and numerical accuracy.
• Ability to organize records and manage multiple tasks.
• Responsible, proactive, and willing to learn.

Preferred Skills

• Experience with Tally, Zoho Books, Zoho Inventory, or other accounting/ERP software.
• Knowledge of GST billing and vendor ledger maintenance.
• Experience in purchase coordination for CCTV, ELV, IT, or security system products.
• Understanding of inventory management and material procurement processes.

Qualifications

• 0–3 years of experience in Accounts, Purchase, Procurement, or a related role.
• Freshers with relevant product knowledge may also apply.

Job Location

Chennai, Tamil Nadu

Contact

• Phone: +91 90420 00015
• WhatsApp: +91 90420 00016
• Email: info@tunip.in
• Website: www.tunip.in