Marketing Coordinator

Key Responsibilities

• Monitor client and industry websites for solicitation status.
• File proposal and presentation material upon submittal.
• Support management of client relationship management and financial systems to inform reporting metrics and dashboards.
• Maintain accurate project and resume data in business development systems.
• Arrange for professional photography on projects.
• Support development of annual and long-term strategic plans within established company direction and goals.
• Support implementation of key growth initiatives and investments.
• Support development and implementation of client plans.
• Support solicitation of formal client feedback.
• Administer implementation of the go/no-go decision process.
• Support content marketing campaigns.
• Support the development and publication of engaging digital content.
• Implement social media campaigns.
• Support implementation of strategies that elevate HDR's brand and technical talent with industry associations.
• Support creation of marketing collateral to support business development efforts.
• Support fulfilling conference sponsorship benefits.
• Support development of engaging internal communications content.
• Support planning of large, internal meetings.
• Coordinate large, internal meetings (in-person and virtual).
• Maintain inventory of branded materials used for client visits, conferences and recruiting.
• Other duties as assigned.

Requirements & Tech Stack

• Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Proficient in Adobe Creative Cloud applications, including InDesign and Photoshop.
• Graphics skills and an advanced working familiarity with Adobe Creative Suite, primarily InDesign and Photoshop.

Qualifications

• Excellent written and verbal communication skills.
• Ability to work in a fast-paced and deadline-driven environment with strong attention to detail.
• Excellent prioritization and time management skills with the ability to work on multiple projects simultaneously.
• Ability to follow through on assigned tasks with limited supervision.
• Strong spirit of teamwork and outstanding collaborative interpersonal skills.
• Highly articulate, have a clear and analytical approach to problem solving, and good decision-making abilities.
• Experience in proposal planning and coordination.
• Strong organizational skills and ability to handle multiple tasks.
• Ability to handle tight deadlines and make independent decisions critical to job success.
• Quick self-starter, team-oriented and able to work with different personalities and professional styles.
• Ability and desire to travel and engage with others in-person.
• An attitude and commitment to being an active participant of our employee-owned culture.
• Bachelor’s degree in Marketing, Business Communications, or Journalism or a combination of education and relevant experience.
• 3+ years document layout and production experience.
• Previous experience in the A/E industry strongly desired.
• Technical understanding of the proposal production process for professional services.