HR & Administration Exec

About the Role

We are a growing technology company looking for a proactive, organised and communicative HR & Administration Executive to support our HR Manager and administrative team. This role combines recruitment, employee support, HR operations and office administration. You will work in a small office environment supporting a growing team of developers and technology professionals. It is an opportunity to learn, take ownership and build practical experience across people and business operations.

Key Responsibilities

• Recruitment and Candidate Evaluation
• Publish job openings, source candidates and screen applications against role requirements.
• Conduct initial screening calls to assess communication, qualifications, availability and suitability.
• Coordinate interviews, assessments and follow-ups with candidates and hiring managers.
• Maintain recruitment trackers and prepare clear candidate evaluation summaries.
• Support offer documentation, onboarding and joining formalities.
• HR Operations and Employee Support
• Maintain accurate employee records, attendance, leave and HR documentation.
• Coordinate probation reviews, performance reviews and employee feedback collection.
• Consolidate review data into clear reports, track agreed actions and follow up on completion.
• Assist the HR Manager with employee queries, policy communication, engagement activities and exit formalities.
• Handle employee conversations with maturity, discretion and professionalism, escalating sensitive matters to the HR Manager.
• Administration and Reporting
• Assist administrative staff with office coordination, documentation, scheduling and operational follow-ups.
• Prepare and maintain Excel trackers, dashboards and management reports.
• Check data for accuracy, identify missing information and ensure timely updates.
• Use ChatGPT and Claude to draft emails, replies and structured reports from approved HR information, checking accuracy and protecting confidential employee data.

Requirements & Tech Stack

• Fluent spoken and written English.
• Advanced Excel skills, including formulas, lookup functions, PivotTables, data validation and managing data across multiple worksheets.
• Working familiarity with ChatGPT and Claude.
• Strong attention to detail and reliable follow-through.
• Confidence and maturity to interact professionally with a large team of developers.
• Ability to manage multiple tasks, prioritise deadlines and keep stakeholders informed.
• A proactive attitude, willingness to learn and readiness to take responsibility.
• Discretion when handling personal information and sensitive employee matters.

Qualifications

• B.Com, BBA, or MBA in HR, Business Administration or a related discipline.

Additional Information

• Location: Chennai — Work from Office.
• Joining: Immediate joiners preferred.
• Reporting to: HR Manager.
• Candidates must be Chennai-based and available to join immediately or at short notice.