cHiring AR & AP Executive

AR & AP Executive

About the Role

• Shift: US: 6:30 PM to 3:30 AM
• Location: Noida, Sector 2

Key Responsibilities

1. Accounts Receivable (AR) & Collections Management

• Evaluate new customer creditworthiness, analyze risk profiles, and recommend appropriate credit limits and payment terms.
• Monitor AR aging reports to identify overdue accounts, trends in delinquency, and potential bad debt risks.
• Execute proactive collection activities for high-value or severely delinquent accounts via phone and formal written communication.
• Investigate and resolve complex customer billing, pricing, or tax discrepancies by partnering with internal sales and operations teams.

2. Accounts Payable (AP) & Compliance Management

• Execute rigorous 3-way matching (Purchase Orders, Receiving Logs, and Vendor Invoices) for incoming vendor billings.
• Manage weekly payment runs via banking portals, balancing cash preservation with early-payment discounts.
• Review and ensure compliance regarding local statutory requirements, including accurate withholding tax (TDS) deductions and GST reconciliation.
• Perform monthly or quarterly reconciliations of vendor statements against internal sub-ledgers to prevent duplicate or missed payments.

3. Month-End & Analytical Reporting

• Reconcile AR and AP sub-ledgers against the General Ledger (GL) to ensure complete data integrity.
• Calculate and post monthly AP accruals for goods or services received but not yet invoiced.
• Generate and analyze operational cash flow metrics for leadership, including:
• Days Sales Outstanding (DSO)
• Days Payable Outstanding (DPO)
• Collection Effectiveness Index (CEI)
• Identify system bottlenecks and assist in transitioning manual processes toward automated ERP workflows.

Key Performance Indicators (KPIs)

• DSO Reduction: Maintain Days Sales Outstanding within target corporate thresholds.
• Overdue Percentage: Keep accounts past 60/90 days below a defined percentage of total AR.
• AP Accuracy: Achieve greater than 98% accuracy in 3-way matching and voucher creation.
• Reconciliation Timeliness: Complete monthly ledger reconciliations within the standard close timeline.

Requirements & Tech Stack

• Must Have: International clients experience
• Proficient in Excel & QuickBooks
• ERP Proficiency: Solid working experience with established ERP software (such as SAP, Oracle, NetSuite, Tally Prime, or QuickBooks).
• Advanced Excel Capabilities: High proficiency in data manipulation using VLOOKUP/XLOOKUP, Pivot Tables, logical formulas, and text/data parsing.

Qualifications

• Experience: 6 Months to 1 year of progressive experience in corporate accounting, specifically focusing on dual AR/AP workflows or general ledger management.
• Education: Bachelor’s degree in Commerce (B.Com), Accounting, Finance, or a related business field.
• Regulatory Knowledge: Sound operational knowledge of GST, TDS, corporate taxation, and fundamental accounting principles.
• Behavioral & Interpersonal Competencies:
• Assertive Diplomacy: Ability to negotiate firm payment timelines with delinquent clients while maintaining a professional business relationship.
• Detail Orientation: High visual and analytical precision to spot pricing discrepancies across high-volume transaction files.
• Confidentiality: Demonstrated commitment to handling sensitive corporate cash positions and supplier contract pricing with strict data discretion.

Benefits

• One way drop off cab provided.