Administrative Assistant

About the Role

Atria Senior Living creates communities where employees thrive, helping residents thrive.

Key Responsibilities

• Perform administrative and business office services tasks as assigned by the Community Business Director.
• Assist the Community Business Director with accounts receivable, including maintaining resident data in systems and files, input of ancillary charges, monthly billing statement generation, review of aging reports, and supporting collection efforts.
• Assist the Community Business Director with accounts payable, including coding of invoices, data entry into systems, making copies, and filing vendor files.
• Assist the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections, supporting pay period end functions, filing, and training staff on proper time clock procedures.
• Assist the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes, maintaining personnel files, and tracking of FMLA, Worker’s Compensation, and other programs as assigned.
• Assist the Community Business Director with month-end close procedures, including collecting month-end accruals from department heads and assisting with account research.
• Assist with direct phone coverage with receptionist staff.
• Manage and order community office supplies as needed.
• Support sales efforts by scheduling tours, completing phone inquiries, and conducting tours as needed.
• May drive company vehicle from community to social and other various destinations.
• May perform other duties as needed and/or assigned.

Requirements & Tech Stack

• Microsoft Office
• Internet navigation

Qualifications

• High school diploma or general education degree (GED); or one (1) to three (3) months related experience and/or training; or equivalent combination of education and experience.
• Proficient computer skills.
• Must successfully complete all Atria specified training programs.
• Adhere to state required training guidelines.
• Able to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees.
• Able to perform basic arithmetic: add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Able to work various schedules and shifts as needed.