Project Coordinator

About the Role

Maple Learning Solutions is seeking a Project Coordinator to support project planning, coordination, execution, and timely delivery. The role demands strong communication, organization, follow-up, and coordination skills. The Project Coordinator will collaborate with cross-functional teams and stakeholders to ensure project activities align with timelines, priorities, quality, and business requirements. The ideal candidate is proactive, detail-oriented, accountable, and adept at managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Project Coordination & Execution
• Support project planning, scheduling, milestone tracking, and execution.
• Coordinate day-to-day project activities and ensure timely progress.
• Track project tasks, deliverables, dependencies, and deadlines.
• Follow up with team members to ensure activities are completed as planned.
• Maintain clear visibility of project progress and pending activities.
• Cross-Functional Coordination
• Coordinate with internal teams and project stakeholders throughout the project lifecycle.
• Communicate requirements, priorities, timelines, and dependencies clearly.
• Conduct regular follow-ups on assigned activities and action items.
• Ensure smooth coordination between different teams involved in project delivery.
• Support project leads in maintaining effective team communication.
• Deliverable & Timeline Management
• Monitor project milestones and deliverables against agreed timelines.
• Identify delays, dependencies, and pending activities at an early stage.
• Coordinate reviews, feedback, approvals, and revisions.
• Follow up with relevant stakeholders to ensure timely closure of deliverables.
• Escalate timeline risks and critical dependencies when required.
• Stakeholder Coordination
• Coordinate with internal and external stakeholders as required.
• Ensure timely communication of project updates and requirements.
• Follow up on pending information, approvals, feedback, and decisions.
• Maintain professional communication with stakeholders.
• Ensure important project discussions and decisions are properly documented.
• Risk & Issue Tracking
• Identify potential project risks, bottlenecks, and dependencies.
• Track open issues and coordinate with relevant stakeholders for resolution.
• Highlight concerns that may impact project timelines or delivery.
• Support the Project Lead or management in resolving project-related issues.
• Ensure identified issues are followed through until closure.
• Reporting & Documentation
• Prepare regular project progress and status updates.
• Maintain accurate project records and documentation.
• Provide visibility into project progress, pending activities, timelines, and risks.
• Support project review meetings and track action items.
• Ensure project information is maintained accurately throughout the project lifecycle.
• Process Improvement
• Follow established project coordination and delivery processes.
• Identify gaps in coordination and communication.
• Suggest improvements to project tracking and execution processes.
• Support the implementation of standardized project management practices.

Requirements & Tech Stack

• Strong project coordination and follow-up skills.
• Excellent verbal and written communication.
• Good stakeholder management and interpersonal skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple priorities simultaneously.
• Strong attention to detail.
• Proactive approach to work and problem-solving.
• Ability to work effectively with cross-functional teams.
• Ability to identify delays, dependencies, and potential project risks.
• Strong sense of ownership and accountability.
• Ability to work in a fast-paced and deadline-driven environment.

Qualifications

• Bachelor's degree in any relevant discipline.
• Candidates from backgrounds such as Management, Business Administration, Project Management, Technology, Communications, or related fields may be preferred.

Preferred Experience

• Experience in eLearning / EdTech, Digital learning, Software / Technology, Content development, Creative production, Training and development, Project coordination, or Operations will be an advantage.
• Experience coordinating multiple teams, stakeholders, deliverables, and timelines will be an added advantage.