Administrative Assistant

Rapid Fire and Safety Engineers P Ltd

About the Role

Rapid Fire and Safety Engineers P Ltd is a professional services company operating in the fire and safety engineering domain. The organization focuses on delivering reliable solutions and support to clients who prioritize workplace safety and compliance. Team members work in a structured environment that values accuracy, timely service, and clear communication. The company provides opportunities for growth for individuals who are detail-oriented and committed to supporting operational efficiency.

The Administrative Assistant is a full-time, on-site role based in the Pune Division. This position is responsible for managing daily office operations, including handling phone calls, organizing correspondence, scheduling meetings, and maintaining records and files. The role supports executives and team members with calendar management, travel arrangements, and preparation of documents and reports. The Administrative Assistant will also assist with data entry, basic office accounting tasks, and coordination with internal and external stakeholders. This role requires consistent on-site presence to ensure smooth office functioning and timely execution of administrative tasks.

Key Responsibilities

• Managing daily office operations.
• Handling phone calls.
• Organizing correspondence.
• Scheduling meetings.
• Maintaining records and files.
• Supporting executives and team members with calendar management.
• Assisting with travel arrangements.
• Preparing documents and reports.
• Assisting with data entry.
• Assisting with basic office accounting tasks.
• Coordinating with internal and external stakeholders.

Requirements & Tech Stack

• MS Office (Word, Excel, PowerPoint)
• Basic email and calendar tools.
• Ability to quickly learn and adapt to existing formats and processes for creating price quotes and invoices.

Qualifications

• Strong Administrative Assistance and Clerical Skills.
• Executive Administrative Assistance skills.
• Communication and Phone Etiquette skills.
• Strong organizational skills.
• Attention to detail.
• Ability to prioritize multiple tasks effectively.
• Previous experience in an administrative or office support role is preferred.
• Ability to work collaboratively on-site in Pune Division and maintain a professional and inclusive work environment.
• A relevant diploma or bachelor's degree in Business Administration or a related field is beneficial.