Administration Assistant

About the Role

This is a full-time, on-site Administration Assistant role based in Bathinda. The Administration Assistant will manage day-to-day clerical and administrative tasks, including handling correspondence, maintaining records, and organizing files and documentation. The role involves answering and directing phone calls, greeting visitors, scheduling meetings, and providing executive administrative support to managers as needed. The Administration Assistant will assist in preparing reports, updating databases, coordinating office supplies, and supporting internal communication across teams to ensure smooth office operations.

Key Responsibilities

• Manage day-to-day clerical and administrative tasks.
• Handle correspondence.
• Maintain records.
• Organize files and documentation.
• Answer and direct phone calls.
• Greet visitors.
• Schedule meetings.
• Provide executive administrative support to managers.
• Assist in preparing reports.
• Update databases.
• Coordinate office supplies.
• Support internal communication across teams.

Qualifications

• Strong Administrative Assistance and Executive Administrative Assistance skills.
• Effective Communication and Phone Etiquette skills.
• Solid Clerical Skills, including filing, data entry, document preparation, and basic record-keeping.
• Proficiency with office software (e.g., email, word processing, spreadsheets).
• Ability to learn internal systems quickly.
• Attention to detail.
• Time management.
• Reliability.
• Ability to prioritize tasks in a fast-paced environment.
• High school diploma or equivalent.
• A diploma or degree in administration, commerce, or a related field is advantageous.
• Previous experience in an administrative or office support role, preferably in an industrial or corporate setting, is beneficial.