Executive Assistant, BDE

Role Overview

We are looking for a proactive, enthusiastic, and career-oriented graduate to work directly with the Managing Director (MD) as an Executive Assistant to the MD, with a long-term career opportunity to grow into a Business Development Executive role. The selected candidate will gain exposure to senior management, business operations, client interactions, market research, sales strategies, and business development activities in the Oil & Gas, Petrochemical, Refinery, Offshore, Energy, and Engineering Services sectors. This role is ideal for candidates who have excellent communication skills, a positive attitude, strong coordination abilities, and an interest in building a career in management and business development.

Key Responsibilities

1. Executive Assistance to the MD

• Manage the MD’s calendar, meetings, appointments, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and follow-up action points.
• Coordinate with internal departments and ensure timely completion of assigned tasks.
• Handle professional correspondence, emails, and business documentation.
• Maintain confidentiality of sensitive business information.
• Track important assignments and provide regular status updates to the MD.

2. Business Coordination & Market Research

• Research potential clients, industries, projects, and business opportunities.
• Prepare client databases and maintain business contact records.
• Monitor industry news, tender portals, and relevant business announcements.
• Basic understanding of bidding procedures, online tender portals, and techno-commercial proposals will be beneficial.
• Assist in preparing company profiles, capability presentations, and business proposals.
• Coordinate with engineering and project teams to understand the company's services.
• Support the MD in client meetings, business reviews, and strategic initiatives.

3. Future Business Development Responsibilities

Based on performance, learning ability, and business aptitude, the candidate will gradually take on responsibilities such as:

• Identify and generate new business leads in the Oil & Gas, EPC, Engineering, and Industrial Services sectors.
• Connect with prospective clients through emails, calls, networking, and professional platforms.
• Support the preparation and submission of proposals, RFQs, RFPs, and tenders.
• Coordinate with technical teams to understand client requirements and prepare suitable proposals.
• Assist in client relationship management, follow-ups, and sales pipeline tracking.
• Participate in client meetings, exhibitions, and business development activities.
• Contribute to lead generation, customer acquisition, and company revenue growth.

Requirements & Tech Stack

• Bachelor's degree in any discipline.
• Freshers and candidates with 0–2 years of experience may apply.
• Excellent verbal and written communication skills.
• Good knowledge of MS Office, especially Excel, Word, and PowerPoint.
• Strong organisational, coordination, and follow-up skills.
• Professional attitude, confidence, initiative, and willingness to learn.
• Ability to handle multiple tasks and work directly with senior management.
• Interest in sales, marketing, client management, and business development.

Preferred

• Candidates with an MBA in Marketing, Business Administration, or a related field.
• Those interested in the Oil & Gas or Engineering Services industry.

Career Growth Opportunity

The selected candidate will initially work as an Executive Assistant to the MD and receive practical exposure to management decisions, company operations, client relationships, and business strategy. Based on performance, communication skills, business understanding, and lead-generation capabilities, the candidate may progress to roles such as: Executive Assistant to MD → Management & Business Development Associate → Business Development Executive.

Ideal Candidate Profile

We are looking for someone who is ambitious, presentable, detail-oriented, business-minded, and eager to learn directly from senior leadership. The candidate should be willing to take ownership of responsibilities and develop the skills required to build a successful career in business development.