Executive Assistant to Chief Executive Officer

About the Role

Vivaham 360 is a specialized wedding services company focused on creating remarkable Indian wedding experiences and related celebrations. This is a contract role for an Executive Assistant to the Chief Executive Officer, based in Bengaluru with a hybrid work arrangement.

Key Responsibilities

• Provide high-level executive support to the CEO.
• Manage calendars, coordinate meetings, and prepare agendas.
• Organize travel and accommodation.
• Handle confidential information.
• Draft and review correspondence.
• Support expense tracking and reports.
• Ensure follow-through on key action items and deadlines.
• Coordinate with internal teams and external partners.
• Prepare presentations and documentation.
• Maintain accurate records.
• Optimize the CEO’s time through effective prioritization.
• Support general administrative tasks related to executive projects.
• Help streamline communication channels for efficient decision-making.

Requirements & Tech Stack

• Proficiency with office productivity tools (e.g., email, calendar applications, spreadsheets, and presentation software).
• Experience with Expense Reports and basic financial tracking.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to work independently and collaboratively in a hybrid environment.
• Discretion, reliability, and proactive problem-solving.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including handling confidential information and complex logistics.
• Solid Executive Support and Diary Management skills.
• Prior experience supporting senior leadership or C-level executives.
• Experience in events, hospitality, or wedding services is an advantage.
• Bachelor’s degree in Business Administration, Management, Communications, or a related field, or equivalent relevant experience.