Administrative Assistant

Job Title: Administrative Assistant

Company: CVS Health

About the Role

Position: Administrative Assistant to the IT AVP

Location: TBD

Employment Type: Full-Time

Reports to: IT AVP

The Administrative Assistant to the IT AVP provides comprehensive administrative support, ensuring the smooth and efficient operation of the executive’s office. This role requires excellent organizational skills, proactive problem-solving, and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced IT environment and possess strong communication and multitasking abilities.

Key Responsibilities

• Administrative Support:
• Manage the AVP’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, calls, and other correspondence.
• Prepare agendas, take detailed meeting minutes, and follow up on action items.
• Office Coordination:
• Organize and maintain files, documents, and records (both digital and physical).
• Coordinate internal and external meetings, including logistics, room bookings, and catering arrangements.
• Serve as the point of contact between the AVP and other stakeholders, including senior management, clients, and external partners.
• Communication and Reporting:
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Coordinate and track project timelines, KPIs, and deliverables.
• Assist with compiling data and preparing presentations for executive-level meetings.
• Track and report on training, timesheets and follow up to closure.
• IT Department Liaison:
• Support IT-specific processes, such as software license renewals, technology procurements, and vendor communications.
• Coordinate and organize IT team events, training, and team-building activities.
• Special Projects:
• Assist with strategic initiatives, including research and preparation of materials.
• Coordination of internal communications & organizational newsletter materials.
• Manage ad hoc projects as directed by the AVP.
• Travel and Expense Management:
• Handle travel logistics, including flight bookings, accommodations, and itineraries.
• Process and reconcile expense reports in a timely manner.

Requirements & Tech Stack

• Proficiency in office software and presentations, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Microsoft Teams).

Qualifications

• Proven experience as an administrative assistant or executive assistant, preferably in IT or a technology-driven organization.
• Strong organizational and time management skills, with exceptional attention to detail.
• Ability to handle multiple priorities and work independently in a fast-paced environment.
• Excellent written and verbal communication skills.
• Familiarity with IT terminology and processes (Preferred).
• Experience in handling confidential information with professionalism (Preferred).
• Bachelor’s degree in business administration, IT, or a related field (Preferred).

Key Competencies

• Proactive Problem-Solving: Ability to anticipate needs and address challenges before they arise.
• Adaptability: Comfortable working in a dynamic and evolving IT environment.
• Team Collaboration: Strong interpersonal skills and the ability to build relationships across teams and support needs for the overall organization.
• Attention to Detail: Accuracy and precision in all aspects of work.

Pay Range

• The Typical Pay Range For This Role Is $21.10 - $49.08 per hour.
• This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range.

Benefits

• Competitive salary and performance-based bonuses.
• Health, dental, and vision insurance.
• Professional development opportunities.
• Flexible work options, including remote or hybrid models.
• Access to the latest tools and technology to support the role.
• Comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families.