Assistant to the Assistant Dean of Communications

About the Role

The School of Medicine (SOM) Dean’s Office seeks a full-time Assistant to the Assistant Dean of Communications to work at the direction of the Assistant Dean of Communications for the CU School of Medicine Dean’s Office Administration. This role involves independent work and collaboration within a team of five, coordinating projects, organizing activities, and providing administrative support.

Key Responsibilities

• Deliver high-quality customer service and operational support, including front office reception duties, collaboration with administrative staff, and maintaining professionalism and confidentiality.
• Provide comprehensive administrative support, including calendar management, meeting coordination, presentation preparation, and maintaining contact lists and shared resources.
• Manage executive-level meetings and events, including organizing Executive Committee meetings, preparing agendas and minutes, and ensuring all follow-up actions are completed.
• Oversee procurement and financial activities, such as handling purchasing, reconciling travel and procurement cards, and ensuring compliance with university policies.
• Coordinate communications operations by collecting content for the annual report, preparing materials, tracking project costs, and supporting the School of Medicine Communications team’s scheduling and logistics.
• Support leadership recruitment processes by coordinating search logistics, scheduling interviews, managing candidate communications, and ensuring required HR documentation and compliance.

Work Location

• Hybrid – eligible for a hybrid schedule of four (4) days per week on campus and as needed for in-person meetings.

Requirements & Tech Stack

• Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.

Qualifications

Minimum Qualifications

• Entry Level:
• Bachelor’s degree in communications or a related field.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
• Intermediate Level:
• Bachelor’s degree in communications or a related field.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
• One (1) year of professional experience providing support to leadership and managing projects.
• Senior Level:
• Bachelor’s degree in communications or a related field.
• Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year-for-year basis.
• Two (2) years of professional experience providing support to leadership and managing projects.
• Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience in higher education.
• Experience in editorial production.

Knowledge, Skills, and Abilities

• Ability to work independently as well as within a team.
• Advanced written, verbal, and professional interpersonal skills.
• Exceptional attention to detail.
• The ability to navigate a complex academic environment.
• Excellent organizational skills and the ability to effectively prioritize.
• Exercise judgment and independent initiative.
• Handle sensitive and confidential matters.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.