EPC Project Coordinator

About the Role

The EPC Project Coordinator (PC) is responsible for end-to-end execution of EPC Projects from purchase order receipt through project closeout and warranty. This role serves as the primary point of coordination and communication between customers, factories, and internal cross-functional teams to ensure projects are executed accurately, on schedule, and in compliance with contractual and documentation requirements. The Project Coordinator owns project execution processes, proactively manages risk, maintains financial and system accuracy, and ensures all commercial and technical documentation is delivered on time. This role is execution-focused, not administrative, and plays a critical part in customer satisfaction, margin protection, and project success.

Key Responsibilities

• Owning the end-to-end EPC project execution lifecycle from purchase order receipt through project closeout, ensuring contractual, financial, schedule, and documentation obligations are met.
• Interpreting contracts, purchase orders, and the Schedule of Submittits (SOS) to confirm scope, inclusions, exclusions, documentation requirements, and delivery commitments.
• Establishing, maintaining, and ensuring accuracy of project data across IFS, SharePoint, DocBoss, and other supporting systems, maintaining audit-ready and traceable records.
• Developing and managing the project execution plan, delivery schedule, and SOS, ensuring alignment across internal teams, suppliers, factories, and customers.
• Coordinating and leading internal and customer kickoff meetings, along with ongoing project-specific meetings, to align responsibilities, execution strategy, and communication cadence.
• Collaborating closely with Program Managers, Application Engineers, Drafters, Shop Technicians, Suppliers, Emerson Project Management, and other stakeholders to ensure timely, complete, and accurate deliverables.
• Proactively identifying execution, documentation, schedule, and liquidated damages risks; escalating issues with recommended mitigation actions to protect schedule, margin, and customer commitments.
• Coordinating procurement and manufacturing activities including order commitments, shop order creation and tracking, supplier communication, expediting, inspections, equipment releases, and delivery milestones.
• Tracking manufacturing progress, inspections, shipping releases, packing lists, milestone invoicing requirements, and customer delivery updates to ensure delivery schedules are met.
• Leading and supporting documentation execution by confirming requirements, managing revisions, tracking submittal approvals and returns, and ensuring all commercial, technical, and quality documentation is accurate, version-controlled, and submitted on time.
• Ensuring documentation reports, expediting needs, and system data remain accurate and up to date throughout the project lifecycle.
• Serving as the primary owner of change order management, coordinating revised purchase orders, schedules, documentation, and financial impacts while clearly communicating changes to customers, factories, and internal stakeholders.
• Ensuring financial accuracy in IFS, including milestone invoicing coordination, revenue recognition support, and monitoring financial impacts related to schedule, documentation, or scope changes.
• Providing proactive, clear, and consistent communication on project status, risks, delivery commitments, documentation progress, and financial impacts.
• Ensuring all contractual deliverables are completed, formally accepted, and closed in accordance with project and retention requirements.
• Facilitating lessons learned and project closeout activities, including documentation archiving and knowledge transfer.

Customer Collaboration Responsibilities

• Own end-to-end EPC project execution from Purchase order receipt through project closeout, ensuring contractual, financial, schedule, and documentation requirements are met.
• Review and acknowledge customer purchase orders; establish and maintain projects in business systems (IFS, DocBoss, and SharePoint).
• Schedule and facilitate customer kickoff, half-time, and reoccurring progress meetings.
• Serve as the primary point of contact and coordination between Experitec, Emerson, factories, and customers throughout execution.
• Address all customer inquiries.
• Develop and manage the project execution plan, delivery schedule, and Schedule of Submittals (SOS), ensuring all milestones and documentation deadlines are achieved.
• Provide consistent, proactive communication to customers and internal stakeholders regarding project status, risks, delivery commitments, and documentation progress.
• Build and maintain strong working relationships with customer purchasing, expediting, operations, engineering teams, and internal cross-functional partners to ensure alignment and accountability.
• Manage change orders by coordinating revised purchase orders, updating schedules, deliverables, and financials, and communicating impacts to all stakeholders.
• Ensure financial accuracy in business system (IFS), support revenue recognition, facilitate lessons learned, and complete formal project closeout and record retention.

Corporate (Experitec) Responsibilities

• Understand the processes, tools, systems, and technology to effectively support project success and communicate effectively with project team members.
• If issues arise which impede the schedule, work effectively with project team for resolution or correction.
• Knowledge of schedule and compliance tracking of all projects; escalated concerns proactively.
• Maintain alignment, accountability, and transparency across all internal and external stakeholders throughout the project lifecycle.
• Always know what is expected of you and when you don’t, you ask before a customer’s experience could be impacted.
• Uphold Experitec’s Standards for Quality, Compliance, and Data Integrity.
• Act as a Trusted Ambassador of Experitec to Customers and Partners.
• Contribute to Continuous Improvement and Organizational Learning.
• Willingness to work outside of the 8-5pm workday if international projects or other) require it.

Requirements & Tech Stack

• Microsoft Office Suite (Excel, Word, Teams)
• Outlook email or similar software
• Ability to work efficiently and effectively within a business system
• IFS
• SharePoint
• DocBoss
• Emerson Automation Solutions products (implied through partnership)

Qualifications

• Bachelor’s degree OR Associate’s degree with two or more years of relevant experience OR Four or more years of relevant experience OR equivalent combination of four or more years of education and relevant experience.
• Two or more years of relevant project coordination experience.
• One or more years of customer-facing or customer service work experience.
• One or more years of experience with order procurement or document control.
• Strong ability to manage multiple projects and competing priorities in a fast-paced, deadline-driven environment.
• Excellent verbal and written communication skills.
• Highly organized and detail-oriented with strong documentation, tracking, filing, and organizational skills.
• Ability to read and interpret detailed requirements accurately.
• Ability to balance urgency with accuracy and quality while maintaining disciplined execution.
• Ability to remain calm under pressure while escalating issues appropriately, recommending solutions, and supporting timely resolution.
• Customer-focused with a clear understanding of how project coordination impacts internal teams, external customers, and overall business performance.
• Continuous improvement mindset with a demonstrated willingness to follow established procedures while contributing ideas to improve efficiency, consistency, and outcomes.
• Professional, positive, and collaborative work ethic with strong business judgment and general business acumen.
• Strong ability to manage multiple tasks, projects, and competing priorities while coordinating timelines and communicating status updates in a fast-paced environment.
• Strong out-front communication skills.
• Ability to demonstrate a professional, driven, positive, and collaborative attitude and work ethic.
• Track record of accepting responsibility for workflow, assigning tasks, monitoring activities, and mentoring others in a positive manner.
• Ability to escalate issues appropriately and in a timely manner.
• Ability to lift and move up to 10 lbs.
• Ability to drive for the company with a valid driver’s license and the ability to pass driving record background check.
• Ability to utilize personal vehicle for occasional work travel AND ability to rent a car when requested for work travel.

Preferred Qualifications

• Bachelor's degree OR associate’s degree.
• Three or more years of experience in a position supporting sales.
• Two or more years of experience working with engineers.
• One or more years of accounting experience.
• Two or more years of experience planning and coordinating projects.
• Two or more years of work experience in process automation or industrial maintenance.
• Superior analytical and critical thinking skills, self-motivated, and reliable.
• Demonstrated track record of general business acumen.
• Track record of on-time and accurate completion of project deliverables and compliance with contractual, customer, and internal standards.
• Experience achieving a high degree of internal and external customer satisfaction.
• Experience providing highly accurate financial and system data throughout project lifecycles.