Administrative Assistant
OU Health
Oklahoma City, OK0–3 yrs51m agovia LinkedIn
About the Role
The Administrative Assistant - Children's Heart Center position is responsible for administrative duties to keep day-to-day business operations on track within the HB Children's Heart Center department.
Key Responsibilities
- Performs various complex technical and clerical functions in support of departmental staff.
- Prepares and maintains a variety of records, files, and documents, including confidential information.
- Gathers information and develops summaries.
- Assists with documenting the development of the department budget and operational plans.
- Recommends changes to office procedures to improve processes and provide better support.
- Reviews and proofs documents, records, and forms for accuracy and completeness.
- Arranges and schedules a variety of meetings and conferences.
- Performs receptionist duties: greeting visitors, determining needs, routing to the proper area or person, arranging appointments, and assisting with phone calls.
- May direct services such as maintenance, repair, supplies, mail, and files.
- Assists in training employees on office equipment and procedures.
- Maintains confidentiality of information.
- Assists other staff as necessary.
- Performs other duties as assigned.
Requirements & Tech Stack
- Basic knowledge of office procedures and equipment.
- Basic computer skills with some spreadsheet knowledge.
- Typing/keyboarding skills sufficient to meet the requirements of the position.
Qualifications
- Education: Associates Degree required.
- Experience: 0 – 3 years of Administrative Assistant experience required.
- Knowledge/Skills/Abilities:
- Basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division, and percentages.
- Good basic written communication skills to include spelling, grammar, and punctuation.
- Good interpersonal skills for interaction with employees, clients, and customers.
- Ability to maintain and handle confidential information appropriately.
- License/Certification/Registration: None.