Logos Administrative Specialist

About the Role

The Administrative Specialist provides administrative, clerical, and receptionist support for local offices, enhancing the Interstate Logo Program in Texas. This role is the first point of contact for customers, handles data entry, and assists with billing.

Key Responsibilities

• Organize and prioritize large volumes of information and phone calls.
• Sort and distribute incoming mail, including opening mail for the General Manager.
• Respond to regularly occurring requests for information.
• Answer phones as receptionist, taking messages, and fielding/answering routine and non-routine questions.
• Provide administrative assistant support, including filing, typing, and designing general correspondence.
• Order office supplies as needed.
• Update and maintain databases including contract/client information, structure and signage information, client applications, new contracts, and pictures.
• Generate various reports, including monthly and annual expenses, and tracking reports.
• Order Logo plates.
• Assist with collections, including calling clients and sending letters.
• Process accounts payable and expense reports.

Requirements & Tech Stack

• Microsoft Office Suite, with a focus on Access and Excel.
• Standard office equipment.

Qualifications

• Strong command of the English language.
• High level of interpersonal skills to handle sensitive and confidential situations, requiring poise, tact, and diplomacy.
• Some analytical ability to gather and summarize data for reports, find solutions, and prioritize work.
• Continual attention to detail in composing, typing, proofing materials, establishing priorities, and meeting deadlines.
• Strong work ethic, professionalism, responsibility, and proactivity.
• Working knowledge of office administrative procedures.
• Ability to handle confidential and non-routine information and explain policies.
• Associates degree, business school certification, and/or some college preferred.
• A minimum of 6 months of office experience is required. In lieu of experience, college education will be accepted.
• Or other equivalent combination of education and experience.
• 2 years computer software use in an office setting preferred.