Human Resources Coordinator, Entry Level

About the Role

Blue Sea Educational Consulting is seeking a highly organized and detail-oriented Human Resources Coordinator for their Smithtown office. This entry-level position supports day-to-day HR administration, staff and provider onboarding, personnel records, and compliance tracking. Working under the guidance of the HR & Administrative Operations Specialist, the coordinator will also assist with payroll, school contract documentation, and office operations.

Key Responsibilities

• HR, Staff and Provider Administration
• Process onboarding paperwork and coordinate orientations for staff and providers.
• Track required documents and follow up on incomplete or missing submissions.
• Maintain accurate electronic and physical personnel and provider files.
• Update staff and provider information within company systems.
• Process routine status changes and offboarding documentation.
• Respond to routine administrative questions and refer more complex matters to the specialist.
• Compliance Tracking
• Monitor licenses, certifications, registrations, insurance documents, clearances, and required trainings.
• Maintain compliance trackers and send reminders for upcoming expirations and deadlines.
• Review submissions for completeness and flag missing, expired, or inconsistent documentation.
• Assist with preparing records for internal reviews, audits, and district requests.
• Payroll and Benefits Support
• Review timekeeping records for completeness and accuracy and flag discrepancies for follow-up.
• Assist with payroll preparation, data entry, and supporting documentation.
• Maintain PTO records and assist with benefits enrollment and changes.
• Direct payroll and benefits questions to the appropriate contact when needed.
• Contract and Office Administration Support
• Organize school district contracts, amendments, and supporting documents.
• Update contract trackers, spreadsheets, and district portals as directed.
• Assist with routine document submissions and deadline reminders.
• Support office supply ordering, vendor scheduling, and maintenance records.
• Cross-train in designated contract, payroll, and office procedures to provide backup coverage when the specialist is unavailable.

Requirements & Tech Stack

• Associate degree required; bachelor’s degree in Human Resources or a related field preferred.
• Some relevant administrative, HR, payroll, or compliance experience; typically less than two years. Relevant internships will be considered.
• Strong administrative, computer, and data-entry skills.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to learn new software and online systems quickly.
• Excellent attention to detail, organization, and follow-through.
• Strong written and verbal communication skills.
• Ability to follow established procedures, prioritize tasks, and meet deadlines.
• Professional judgment and discretion when handling confidential information.
• Willingness to learn, ask questions, and work collaboratively.

Schedule

Monday through Friday, 8:00 AM – 4:00 PM (with 1 hour paid lunch)

Benefits & Additional Details

• 3 weeks of PTO, available following successful completion of the 3-month probationary period
• 12 paid company holidays
• 401(k) eligibility beginning at the one-year anniversary, with company matching
• Opportunities for professional development, career advancement, and growth within the organization