Executive Assistant

Key Responsibilities

• Manage the founder’s calendar, meetings, calls, and daily task priorities.
• Ensure meetings are scheduled, follow-ups are done, and actionables are closed on time.
• Maintain meeting notes, MOMs, and task trackers.
• Coordinate between the founder, internal team, and clients to ensure smooth communication.
• Keep track of daily team tasks, deadlines, and pending deliverables.
• Ensure task lists, updates, and EOD reports are shared on time.
• Follow up with team members on pending tasks and flag delays.
• Maintain trackers for attendance, leaves, hiring, and other internal processes.
• Ensure the team follows defined SOPs and workflows.
• Draft professional emails, proposals, internal communications, and other documents.
• Maintain organized records, trackers, performance sheets, and SOPs.
• Coordinate with clients for meetings, reviews, updates, and follow-ups.
• Ensure important information, decisions, and actionables are properly documented.
• Support hiring through job postings, candidate screening, interview scheduling, and follow-ups.
• Coordinate onboarding, attendance, leave records, and other basic HR activities.
• Help maintain internal documentation and ensure processes are followed consistently.
• Identify gaps in existing processes and work on fixing them.
• Build and maintain systems that make daily operations more organized.
• Use tools like Google Workspace, Excel, Notion, and AI to improve efficiency.
• Proactively flag issues, suggest solutions, and ensure tasks are completed without constant reminders.

Qualifications

• Highly organized and detail-oriented.
• Proactive and comfortable taking ownership of tasks.
• Good at communication, coordination, and follow-ups.
• Able to manage multiple priorities without losing track of details.
• Comfortable working directly with a founder in a fast-paced agency environment.
• Tech-savvy and willing to use AI and digital tools to improve workflows.
• Accountable, solution-oriented, and dependable.
• Must be currently based in Delhi and able to commute daily to NSP, Pitampura.