Associate, Center for Corporate Diplomacy

Meridian International Center

Washington D.C.

Summary Of Position

The Associate, Corporate Diplomacy will support department initiatives including donor cultivation, event implementation with a focus on private sector programming, and general team administration. This role provides administrative support on business development and prospecting activities, including preparing briefing memos, donor tracking, and short-term research. The Associate also supports the Center for Corporate Diplomacy team with administrative activities, including financial reconciliations, scheduling, and general operating duties.

Position Responsibilities

• Donor Cultivation and Stewardship Support (30%)
• Provide logistical and administrative support for donor cultivation activities, including preparing briefing materials, scheduling meetings, drafting follow-up communications, and coordinating with internal teams.
• Support stewardship of corporate donors by tracking touchpoints, preparing reports and updates, coordinating internal strategy meetings, and drafting correspondence.
• Assist in identifying potential corporate donor prospects by conducting background research and maintaining accurate records in Meridian’s CRM/database.
• Programmatic Support and Coordination (35%)
• Draft, send, and track programmatic correspondence including speaker invitations, event invitations, confirmation emails, and thank you notes.
• Track and manage RSVP lists across multiple platforms (e.g., Salesforce, Excel, Splash), ensuring accuracy and follow-up.
• Support day-of execution and production of approximately 30 programs annually, primarily in-person with occasional hybrid, virtual, or evening events.
• Maintain program data and related event websites with accurate content, including event details, registration functionality, and post-event summaries.
• Coordinate and liaise with the Meridian Events team for program logistics.
• Coordinate with the Meridian Communications team for collateral development, invitations, and social media content.
• Operations and Administrative Duties (35%)
• Process incoming gifts, ensure accurate reconciliation with the Finance team, and generate donor acknowledgment letters.
• Manage database for regular maintenance/cleaning and updating of donor records in Salesforce, including contact records, opportunities, campaigns, affiliations, and dashboards.
• Research relevant diplomacy-related topics and Meridian-related matters to contribute to written content.
• Manage calendar and scheduling for the Vice President – Center for Corporate Diplomacy, and produce weekly reports outlining upcoming meetings and deadlines.
• Attend meetings for Center for Corporate Diplomacy leadership and distribute relevant notes.
• Maintain organized and up-to-date shared content folders (e.g., SharePoint) to ensure materials are accessible across the team.
• Complete all organizational administrative responsibilities in a timely manner.
• Other duties as assigned.

Requirements & Tech Stack

• Technical Requirements
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with Canva, Zoom, and Salesforce is helpful.

Qualifications

• Undergraduate degree.
• Any combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.
• Understanding and interest in non-profit development and fundraising activities.
• Event planning and customer service experience.
• Strong writing skills; experience writing various forms of correspondence including solicitation letters, thank you notes, and briefings.
• Familiarity with staffing events, including registration, ushering, and logistics.
• Excellent phone and interpersonal skills.
• Strong organizational skills, detail-oriented, and proven ability to prioritize multiple concurrent projects.
• Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact.

Additional Information

• Salary: $21.70 - $22.78 per hour, commensurate with experience.
• Employment Status: Full-Time.
• Location: Washington D.C.
• Residence: Meridian requires MD, DC, or VA residence for all employees.
• Work Arrangement: The position may work partially remotely until further notice.
• Submissions missing either a resume and cover letter will not be considered.
• Only candidates being considered for this position will be contacted.
• DO NOT CALL or EMAIL in reference to this position.