Procurement Practice Associate

About the Role

• Aligned with the Procurement vertical, responsible for the process of finding and agreeing to terms, and acquiring goods, services, or works from an external source.
• Involved in the identification of need, finding and qualifying suppliers, requesting proposals, negotiating with suppliers, contracting, delivery, and analyzing results.
• Responsible for Spot Buy Sourcing, a custom B2B marketplace.
• Expected to solve increasingly complex problems.
• Individual contributor with a predetermined, focused scope of work.
• May require working in rotational shifts.

Key Responsibilities

• Create and manage the Purchase Order lifecycle, including purchase requisitions, approvals, goods receipts, and invoices.
• Liaise with internal and external vendors to resolve procurement, billing, and payment discrepancies while maintaining high-quality customer service.
• Identify and recommend process changes or solutions to prevent recurrence.
• Accurate processing of PO/NON PO invoices in Coupa/SAP.
• Sort, scan received invoices, and send invoices to OCR Batch.
• Determine and resolve interface/posting errors.
• Assist the team with GRIR clearing and Debit balance clearing.
• Well-versed with GRIR account clearing, debit balance, investigating variance, and clearing.
• Ensure the team reconciles vendor statements on agreed timelines and resolves open items in account reconciliations.
• Generate ad-hoc or agreed reports from SAP within agreed timelines.
• Support Internal/External Audit requirements and ensure SOX Compliance.
• Timely updation of process documents (SOPs)/procedures.
• Ability to carry out Root Cause Analysis (RCA) and recommend a Corrective Action Plan (CAP).
• Adherence to SLA / KPI / Other relevant metrics reporting.

Requirements & Tech Stack

• Procurement Operations
• Procurement Support
• Coupa
• SAP
• OCR
• GRIR Account Clearing
• SOX Compliance

Qualifications

• Any Graduation