Document Digitization Clerk

Job Title: Document Digitization Clerk

Job Overview

We are seeking a detail-oriented and organized Document Digitization Clerk to support the conversion, organization, and maintenance of physical documents into digital formats. The ideal candidate will be comfortable performing repetitive data and document-related tasks while maintaining a high level of accuracy and consistency.

Key Responsibilities

• Scan and convert paper documents into digital formats using approved equipment and software.
• Upload, organize, and categorize digital documents according to established procedures.
• Enter document information and metadata accurately into databases and document-management systems.
• Review scanned files to ensure documents are complete, readable, and properly oriented.
• Verify digital records against original source documents for accuracy.
• Rename and organize electronic files according to established naming conventions.
• Identify duplicate, incomplete, or incorrectly processed documents and correct issues when necessary.
• Maintain accurate document indexes, logs, and processing records.
• Perform routine data-entry and document-processing tasks.
• Assist with document classification and records organization.
• Follow established procedures for handling confidential or business-sensitive information.
• Retrieve digital records and documents when requested by authorized team members.
• Report technical issues with scanning equipment or document-management systems.
• Assist with quality-control reviews of digitized records.
• Maintain productivity and accuracy standards while completing assigned workloads.
• Perform other clerical and document-management duties as assigned.

Qualifications

• High school diploma or equivalent.
• Associate or bachelor's degree is a plus but not required.
• Strong attention to detail and accuracy.
• Basic computer and digital-file management skills.
• Comfortable working with scanners, printers, databases, and office software.
• Familiarity with Microsoft Office or Google Workspace.
• Good typing and data-entry skills.
• Strong organizational and time-management abilities.
• Ability to follow detailed instructions and established procedures.
• Ability to work with repetitive tasks while maintaining accuracy.
• Good written and verbal communication skills.
• Ability to work independently in a remote or hybrid environment.

Preferred Qualifications

• Previous experience with document scanning or digital records.
• Familiarity with document-management or electronic records systems.
• Experience with Microsoft Excel or Google Sheets.
• Basic knowledge of OCR (Optical Character Recognition) technology.
• Experience with file naming, indexing, classification, or archival processes.
• Familiarity with quality-control procedures.
• Previous remote administrative or clerical experience is a plus.