Title Researcher (Entry-level)

About the Role

Vanguard Research & Title Services is seeking Title Researchers to research public records and build title reports. This role is ideal for individuals who enjoy research, puzzles, and accuracy. You will trace property ownership history, identify encumbrances, and document findings in clear, accurate reports. Prior title experience is not required.

Key Responsibilities

• Public Records Research
• Search county clerk land records, court records, tax records, and other public databases online and in person.
• Trace the chain of ownership for a property and identify mortgages, liens, and judgments.
• Visit local county offices and courthouses to pull and verify documents.
• Reporting
• Review findings for accuracy and completeness.
• Write clear, concise summaries for title reports.
• Ensure reports meet quality standards and customer requirements.
• Organization & Teamwork
• Manage multiple assignments and meet deadlines as priorities shift.
• Maintain organized digital and paper research files.
• Collaborate with processors, examiners, and fellow abstractors.
• Document Recording & eRecording
• Review real estate document recording packages for completeness, accuracy, and county requirements.
• Prepare and submit documents through online eRecording platforms.
• Track submissions, correct rejected documents, and manage the recording process.
• Resolve recording questions or issues with branch teams.

Requirements & Tech Stack

• Comfort with word processing.
• Familiarity with digital and paper filing systems.

Qualifications

• High school diploma or GED.
• 2–3 years of experience in a professional office environment OR
• Associate's degree with 1–2 years of office experience.
• Strong attention to detail and ability to catch errors.
• Excellent reading comprehension.
• Command of written English.
• Clear written and verbal communication skills.
• Ability to work independently and stay organized under deadlines.
• Preferred:
• Experience in data entry, records management, document processing, or legal support.
• Experience in title research, real estate, or a law office.
• Familiarity with county clerk systems, court databases, or other public record tools.