Medical Records Technician

About the Role

PharMerica is hiring a Medical Records Technician in Leesburg, VA. The role ensures the accurate, timely, and confidential management of patient and facility medical records within company systems. This role supports pharmacy and healthcare operations by entering, maintaining, auditing, and researching medical documentation to ensure data accuracy and compliance. The Medical Records Technician serves as a key liaison between healthcare facilities, nursing staff, administrators, and consultant pharmacists to resolve documentation issues, clarify medical information, and support the delivery of quality patient care.

Schedule: Monday - Friday 9:00am - 5:30pm with rotating Saturday - Sunday 9:00am - 5:00pm

Salary Range: USD $18.00 - $25.00 / Hour

Key Responsibilities

• Ensures the timely entry of medical data into a computer system to facilitate processing and delivery of edited documentation for client facilities.
• Maintains accurate updates and medical records documents for each specific facility.
• Researches all unedited sheets that are pended or unable to process due to illegibility or unfamiliar terminology on handwritten sheets provided by the facility.
• Recognizes deviations and irregularities relating to data and system requirements and seeks resolution from the originator, supervisor, or manager.
• Verifies and clarifies any or all problems or inquiries with the facility’s documentation requests/needs.
• Communicates with facility nursing staff, Director of Nursing, and Administrator on a regular basis regarding corrections of medical data.
• Utilizes reference materials available to improve skills regularly and ongoing.
• Maintains the confidentiality of employees and patients/residents’ demographics and medical information.
• Runs medical records forms and reports containing facility, patient, and pharmaceutical information.
• Assists consultant pharmacists by obtaining facility data from the system as needed and also informs consultant pharmacists regarding department procedures.
• Promotes customer goodwill and enhances corporate image to support the corporate mission, values, and philosophy.
• Conducts an audit with the specific facility upon request using computerized data with facility data.
• Observes and complies with all Company policies and procedures.
• Performs other tasks as assigned.

Requirements & Tech Stack

• High School Diploma or equivalent experience.
• Zero to three months related experience and/or training.
• Computer literacy (basic skills).
• Detail orientation.
• Results orientation.
• Teamwork.
• Oral communication.

Desired: Formal training as a Pharmacy Technician (educational program with medical focus)

Desired: Three to six months related experience

About PharMerica

PharMerica, an affiliate of BrightSpring Health Services, delivers personalized pharmacy care through dedicated local teams, serving health care providers such as skilled nursing facilities, senior living communities, and hospitals. We also cater to individuals with behavioral needs, infusion therapy needs, seniors receiving in-home care, and patients with cancer. Operating long-term care, home infusion, and specialty pharmacies across the nation, we combine the personal touch of a neighborhood pharmacy with the resources of a national network. Our comprehensive solutions, backed by industry-leading technology and regulatory expertise, ensure accurate medication access, cost control, and compliance with best-in-class clinical standards. We are committed to enhancing resident health, reducing staff burdens, and supporting our clients' success. For more information, visit www.pharmerica.com. Follow us on Facebook, Twitter, and LinkedIn.