Admin & Client Coordination Trainee

About Summaax Corp

Summaax Corp is a technology and consulting company working across software solutions, ISO training, and Astro Summaax (Astrology, Numerology and Vastu services).

Role Overview

We are looking for an organized and communication-oriented trainee to support daily business operations and act as a primary point of contact for customers, consultants, trainers, and business partners.

Key Responsibilities

• Coordinate astrology, numerology, Vastu consultations, ISO consultancy appointments, and training schedules.
• Schedule meetings, manage calendars, track emails, and ensure timely responses and follow-ups.
• Communicate with customers, trainers, consultants, and business partners.
• Handle inquiries, appointment confirmations, reminders, rescheduling, and customer follow-ups.
• Coordinate training arrangements, participants, trainers, attendance, and required documentation.
• Maintain customer databases, lead trackers, appointment records, and training records through data entry.
• Prepare and organize documents, reports, invoices, receipts, and business records.
• Track payments received and pending, maintain basic income/expense records, and coordinate accounting documents with the external accountant.
• Handle printing, scanning, photocopying, courier dispatches, and general office administration.
• Monitor pending tasks and provide daily/weekly updates on appointments, follow-ups, and operational activities.
• Maintain confidentiality of customer information and company documents.

Requirements & Tech Stack

• Strong verbal and written communication skills in English.
• Ability to understand and communicate comfortably in Hindi and Marathi.
• Professional communication skills for handling customer calls, emails, meetings, and follow-ups.
• Basic knowledge of MS Office, Excel/Google Sheets, Gmail, and Google Calendar.
• Good organizational, multitasking, and follow-up skills.
• Attention to detail and accuracy in data entry.
• Professional approach to customer communication.
• Freshers are welcome; willingness to learn is essential.

What You Will Gain

• Practical experience in business operations, administration, and client coordination.
• Exposure to ISO consulting, professional training, and technology services.
• Opportunity to work directly with the management team of a growing company.