Payroll Shared Services Specialist

Job Title: Payroll Shared Services Specialist (Entry to Intermediate)

About the Role

The Payroll Shared Services Specialist, under the direction of the Payroll Shared Services Program Manager, provides day-to-day payroll support for participating and assigned units at the University of Colorado, Anschutz Medical Campus, School of Medicine. Functions include monthly and bi-weekly payroll processing for all university employee groups, hospital payment entries, funding distribution and allocation updates, and FAMLI/FMLA coordination and entry. The specialist provides guidance and interpretation of Federal, State, University, and School of Medicine laws, rules, regulations, policies, and procedures, assuring compliance in various payroll areas.

Key Responsibilities

• Process monthly payroll for all university employment groups.
• Process bi-weekly payroll for participating university employment groups.
• Ensure accurate calculation of wages earned.
• Verify timekeeping records and resolve discrepancies.
• Accurately enter hospital payments (UPI & UOC) for affected faculty.
• Accurately enter and update funding and allocations for all university employment groups.
• Coordinate, enter, and track FAMLI and FMLA in conjunction with the CU Leave Office.
• Process off-cycle payroll, terminations, and final checks when necessary.
• Address employee payroll inquiries regarding paychecks, deductions, and tax withholdings.
• Investigate and resolve payroll discrepancies in a timely manner.
• Provide guidance on direct deposit setup and payroll self-service portals.
• Enter and update employee payroll data in payroll software or HRIS systems.
• Work closely with HR and Finance to ensure payroll accuracy.
• Assist with payroll system upgrades and process improvements.
• Maintain knowledge of relevant policies, procedures, laws, and regulations and provide updates and training to the Payroll Shared Services team as needed.
• Maintain accurate, timely, and complete records, ensuring compliance with Federal, State, and University laws, regulations, policies, and procedures.
• Serve as a resource on HR policies and procedures.
• Support departments as needed and/or in the absence of Payroll Specialists.
• Perform other duties, tasks, and projects assigned.

Work Location: Hybrid – eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Requirements & Tech Stack

• Federal, State, University, and School of Medicine laws, rules, regulations, policies, and procedures related to payroll.
• Payroll software or HRIS systems.
• Microsoft Office suite, including Word, Excel, and Outlook.
• PeopleSoft Human Capital Management (preferred).

Qualifications

Minimum Qualifications

Entry Level

• A bachelor’s degree in Human Resources, Business, Public Administration, Healthcare Administration, Accounting, Finance, or a related field from an accredited college or university.
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Intermediate Level

• A bachelor’s degree in Human Resources, Business, Public Administration, Healthcare Administration, Accounting, Finance, or a related field from an accredited college or university.
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.
• One (1) year of experience performing Human Resources functions with an emphasis on payroll functions.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications

• Experience working in an academic medical center.
• Experience working with PeopleSoft Human Capital Management.

Knowledge, Skills, and Abilities

• Strong independent judgment and critical thinking skills.
• Self-directed.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with people from all levels within an organization.
• Ability to independently establish work priorities, follow through, and meet established deadlines.
• Advanced Microsoft Office skills, including Word, Excel, and Outlook.
• Ability to maintain a high level of confidentiality while working with sensitive information.
• Strong analytical and problem-solving skills.
• Ability to actively listen and share relevant information, anticipate problems, and establish and maintain effective working relationships.
• Knowledge of professional standards, concepts, and practices related to Human Resources.
• Ability to analyze, interpret, and evaluate a broad range of laws, rules, and regulations in order to exercise good judgment in applying them to human resources challenges.
• Knowledge of applicable Federal and State laws and regulations.

Conditions of Employment

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

How to Apply

For full consideration, please submit the following document(s):

• Curriculum vitae / Resume
• Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Melia Blair at Melia.Blair@cuanschutz.edu

Screening of Applications Begins: Immediately and continues until the position is filled. For best consideration, apply within ten (10) days of the posting date.

Anticipated Pay Range

Entry Level: $48,512 to $65,006

Intermediate Level: $52,793 to $70,742

This position may be eligible for overtime compensation, depending on the level.

Benefits

The University of Colorado provides a generous benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced-rate RTD Bus and light rail service
• Many additional perks & programs with the CU Advantage.