Executive Support Coordinator

About the Role

As an Executive Support Coordinator (ESC) within EY's Enterprise Support Services team, you will provide essential in-office support for local and visiting PPMDDs and assist with local office events. You will collaborate with remote Executive Assistants to complete activities requiring an in-office presence, acting as the onsite execution partner to deliver requests efficiently and resolve issues to meet PPMDD needs. You will work independently as the only ESC onsite in Hoboken and contribute to the wider ESC team, adapting your approach as needed.

Key Responsibilities

• Assist in the planning, organization, and execution of local office events, including team meetings, training sessions, and corporate gatherings, in compliance with meetings and events policies and processes.
• Coordinate with the event organizers and the contracted local workplace and facilities management team (CBRE) on onsite logistics, including room setup, catering coordination, and materials preparation.
• Serve as a dependable onsite point of contact, taking end-to-end ownership of requests and escalating appropriately when additional support or guidance is required.
• Utilize firm knowledge, tools, and your network of resources to execute on deliverables and solve problems to meet customers’ expectations.
• Collaborate with the wider ESC team to facilitate smooth operations and effective communication.

Requirements & Tech Stack

• Ability to provide in-office support five days a week.
• Ability to flex between the Hoboken and 1 Manhattan West offices to provide onsite support based on business needs.
• Proficiency in MS Word, Excel, PowerPoint, Teams, and Outlook.

Qualifications

• Highly skilled attention to detail and self-assurance of quality of work performed or reviewed.
• Ability to interface confidently and professionally with the most senior leaders in the organization, exercising discretion and sound judgment.
• Ability to effectively manage conflicting priorities, organize workflow, anticipate customer needs, and independently leverage alternative resources.
• Develop and demonstrate advanced working knowledge of firm structure, service lines, key personnel, software, and organizational policies and procedures.
• Ability to work independently with minimal supervision and to quickly solve problems to meet client needs.
• 4+ years of relevant business experience or combined no less than 2 years relevant experience and an associate's or higher degree.
• Ideally, experience supporting senior executives or other senior business stakeholders.
• Ideally, experience coordinating onsite meetings, events, or office-based initiatives.
• Ideally, a current Public Notary License.