GRAD MED EDU PROG COORD I, Surgery

About the Role

The GME Program Coordinator (GME PC 1) is part of the Surgery Education Office and is responsible for managing Graduate Medical Education (GME) fellowship programs within the Department of Surgery. This role serves as both an administrative and developmental leader, playing a critical part in the overall success of the department's fellowship programs.

Key Responsibilities

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conduct day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assist with fellow recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Help and support fellows on program policies, procedures, and administrative matters.
• Work closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assist the program leadership with program quality initiatives and improvement projects.
• Participate in professional development activities.
• Coordinate and facilitate fellow evaluations, including scheduling, data entry, and analysis.
• Assist with the preparation and submission of all required reports and documentation to the ACGME, and other regulatory bodies.
• Maintain and update program letters of agreement with affiliated institutions and training sites.
• Assist with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Maintain effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilize and maintain proficiency in relevant software systems, such as MedHub, electronic health records (EHR), and other program-specific applications.
• Assist with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Requirements & Tech Stack

• Organizational and time management skills.
• Written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Committed pursuit of knowledge in Accreditation Council for Graduate Medical Education (ACGME), Texas Medical Board (TMB), and other related entities or agency policies and procedures.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to work in a collaborative environment.

Physical Requirements: Talking

Working Conditions: Office Setting

Qualifications

• Education: Associate's Degree in business administration, healthcare administration, or related field.
• Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree.
• Preferred Education: Bachelor's Degree.
• Experience: May be required to submit to a federal background investigation.