HR Executive

About the Role

We are looking for a proactive and organised HR Executive – Recruitment & Team Coordination to manage client hiring requirements, coordinate with the recruitment team, maintain sourcing and screening quality, and handle end-to-end recruitment for selected positions. The ideal candidate should have good communication skills, strong coordination abilities, and the ability to manage multiple hiring requirements while ensuring team efficiency and quality candidate submissions.

Key Responsibilities

• Client Coordination

• Coordinate with clients to understand their hiring requirements, job descriptions, candidate expectations, and hiring timelines.

• Clarify role-specific requirements and communicate updates to the recruitment team.

• Maintain regular communication with clients regarding candidate submissions, interview schedules, feedback, and hiring progress.

• Track open positions and ensure timely follow-ups with clients.

• Recruitment Team & Intern Management

• Coordinate with the team of HR interns and delegate client requirements and candidate profiles accordingly.

• Distribute recruitment tasks based on role priorities, team capacity, and individual performance.

• Monitor daily sourcing, screening, and candidate submission activities.

• Track team productivity, follow-ups, and progress against recruitment targets.

• Provide guidance and feedback to interns to improve sourcing effectiveness and screening quality.

• Candidate Sourcing & Screening Quality

• Identify suitable candidate sourcing channels, including job portals, LinkedIn, databases, and other relevant platforms.

• Arrange and manage candidate data for calling and outreach activities.

• Ensure that candidate profiles are screened against client requirements before submission.

• Review the quality and relevance of shortlisted profiles to minimise irrelevant submissions.

• Maintain recruitment trackers, candidate databases, and hiring status reports.

• Hands-on Recruitment

• Independently handle end-to-end recruitment for selected positions.

• Source candidates, conduct initial screening calls, assess suitability, and shortlist relevant profiles.

• Coordinate interviews between candidates and clients.

• Follow up with candidates throughout the recruitment process, including offer acceptance and joining.

• Maintain candidate pipelines and ensure timely closure of assigned positions.

• Internal & External Recruitment

• Handle internal hiring requirements, including sourcing and screening candidates for the organisation.

• Manage external recruitment requirements for client organisations across assigned roles.

• Coordinate interview schedules, candidate feedback, offer processes, and joining formalities.

• Maintain accurate recruitment records and provide regular updates on hiring progress.

Requirements & Tech Stack

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Prior experience in recruitment, talent acquisition, or recruitment coordination is preferred.
• Basic understanding of end-to-end recruitment and candidate sourcing.
• Good verbal and written communication skills.
• Strong organisational, coordination, and follow-up skills.
• Ability to manage multiple hiring requirements and coordinate with a team.
• Basic knowledge of MS Excel or Google Sheets for recruitment tracking.
• Ability to evaluate candidate profiles against job requirements and maintain screening quality.
• A proactive, target-oriented approach with attention to detail.

What We Are Looking For

• Someone who can take ownership of recruitment requirements from start to finish.
• Someone who can coordinate effectively with clients and the recruitment team.
• Someone who can guide interns, delegate work, and monitor performance.
• Someone who can balance team coordination with hands-on recruitment.
• Someone who prioritises candidate quality, timely delivery, and efficient hiring processes.