Administrative Officer 2

About the Role

Make a real impact behind the scenes by keeping vital environmental programs running smoothly! As an Administrative Officer 2 with the Department of Environmental Protection, you support key budgeting, personnel, and planning work that strengthens statewide operations. You help connect people, resources, and information to keep the agency moving forward.

Description of Work

This position provides administrative leadership for the Office of Oil and Gas Management by supporting budgeting, personnel processes, and internal operations. The work ensures that program staff have the guidance, resources, and systems needed to achieve their goals.

Key Responsibilities

• Budget Support: Assist with preparing state and federal budgets, tracking spending, and reviewing financial reports
• Personnel Coordination: Manage personnel actions, maintain complement records, and prepare documents for staffing decisions
• Purchasing Oversight: Review purchasing requests, coordinate procurement activities, and ensure proper coding of expenses
• Administrative Guidance: Provide direction to staff on policies, procedures, and required documentation for administrative tasks
• Reporting Duties: Prepare and maintain reports, files, and records needed to support program operations and leadership
• Office Support: Assist the Deputy Secretary by coordinating schedules, preparing materials, and responding to inquiries

Work Schedule and Additional Information

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: Opportunity to work from home part-time, up to 3 days per week. Requires a securely configured high-speed internet connection and approved location within Pennsylvania. Option to report to headquarters in Harrisburg if unable to telework. Telework ability is subject to change.
• Salary: In some cases, the starting salary may be non-negotiable.
• Further communication regarding this position will be via email. Check email, including spam/junk folders.

Requirements & Tech Stack

• PA residency requirement must be met.
• Ability to perform essential job functions.

Qualifications

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth or equivalent Federal Government job title); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Application Instructions

• Resumes, cover letters, and similar documents will not be reviewed. Eligibility must be demonstrated on the application.
• If claiming education, attach a copy of college transcripts. Unofficial transcripts are acceptable.
• Applications must be submitted by the posting closing date. Late materials will not be accepted.
• Failure to comply with application requirements may lead to disqualification.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Generative AI tools may be used for preparation purposes only.

Veterans Preference

• Pennsylvania law provides employment preference for qualified veterans.

Telecommunications Relay Service (TRS)

• 711

Examination Information

• Completing the application and supplemental questions serves as the exam. No additional exam is required.
• Score is based on detailed information provided on the application and in response to supplemental questions.
• Score is valid for this specific posting only.
• Provide complete and accurate information to avoid a lower score or disqualification.
• Apply/test only once for this posting.
• Results will be provided via email.