Project Coordinator

About the Role

Project Coordinator will support the Project Management and Installation departments by being the single point of contact for various administrative support activities and liaison with project managers.

Key Responsibilities

• Review and process contracts in CRM system
• Identify incomplete contract packages and communicate with the Project Manager
• Issue and receive purchase orders
• Solicit proposals to sub-contractors
• Maintain contact information and documentation for technicians and sub-contractors
• Maintain performance and productivity spreadsheets
• Initiate project related reports as assigned (signal, lock out, COGS, RMR, project close-out)
• Assist Project Manager in finalizing parts lists for projects
• Interact with Inventory to stage parts
• Research custom parts for ordering
• Perform pre-installation system programming
• Verify alignment between contract and scope of work
• Assist Project Manager with required permits, drawings, and submittals
• Create scope of work packages for installations
• Review completeness of installation closeout checklists with Project Managers
• Handle COI requests from customers
• For Kastle Video systems, email internet requirements and the Kastle contact sheet
• Coordinate sub-contractors for site execution of work
• Assist Project Managers in maintaining the on-line schedule program (add/remove technicians, make schedule changes)

Requirements & Tech Stack

• CRM system
• Bluebeam, CAD (a plus)

Qualifications

• College degree or 4 years of relevant experience
• Ability to work as a team player in a fast-paced professional environment
• Ability to function as a liaison between Installation Technicians, Project Managers, Client Services, and leadership
• Technical and analytical skills
• Ability to learn new programs, systems, and applications
• Excellent organizational skills
• Ability to develop goals while managing multiple competing priorities
• Excellent telephone manner
• Professional writing skills
• Ability to travel frequently by automobile – local travel only (up to 50%)
• Ability to work overtime, weekends, and/or nights when required