HR Generalist

About AI Accountant (AiA)

AI Accountant (AiA) is building an AI-native platform transforming accounting and bookkeeping workflows.

Job Summary

This is a hands-on coordination role for the People team. It involves owning candidate coordination, joining-day experience, admin logistics, and HR documentation to enable the team to focus on hiring and people decisions. It offers a clear path into Admin or HR Operations.

Key Responsibilities

Candidate Coordination

• Schedule interviews end to end: align panel calendars, send invites and reminders, handle reschedules.
• Follow up with candidates and interviewers to prevent stalled feedback and decisions.
• Keep candidates engaged with timely updates.
• Stay connected with candidates after offer acceptance until Day 1: regular check-ins, document collection, answering questions, and flagging dropout risk.

Joining Day and Onboarding

• Own the Day 1 experience: welcome, desk and asset setup, team introductions, and taking new joiners out for breakfast or lunch.
• Coordinate induction sessions and the first-week schedule.

Admin and Logistics

• Handle bookings for regular activities: venues, meeting rooms, travel, and events.
• Order and track props, supplies, welcome kits, and event material.
• Coordinate with vendors and keep spends within the agreed budget.

Documentation and Trackers

• Keep all HR sheets accurate and current: hiring, joiners, exits, leave, and assets.
• Manage health insurance documentation: employee additions and deletions, e-cards, and claim support.
• Collect, verify, and file employee documents; prepare standard letters.
• Compile monthly payroll inputs (attendance, leave, joiners, exits) for review.

Employee Support

• Serve as the first point of contact for routine queries on leave, insurance, and policies.
• Support town halls, engagement activities, and review-cycle reminders.

Requirements & Tech Stack

Must-haves

• 6-12 months of HR experience, full-time or internship, ideally in a startup.
• Graduate in any discipline; an MBA/PGDM in HR is a plus.
• Strong Excel or Google Sheets skills: lookups, pivots, clean trackers.
• Clear written and spoken English; comfortable following up with senior managers.
• High attention to detail and discretion with confidential data.
• Ownership mindset.

Nice-to-haves

• Experience with office admin, vendor coordination, or event bookings.
• Exposure to group health insurance processes.
• Familiarity with an HRMS (Keka, Darwinbox, Zoho People or similar).
• Interest in fintech or experience in a fast-scaling company.

How Success in 90 Days Looks Like

• Day 1 - 30: Learn trackers, vendors, and hiring process; run Day 1 for at least one new joiner.
• Day 30 - 60: Own interview scheduling and post-offer follow-ups for all open roles; process insurance additions without errors.
• Day 60 - 90: Run joining days, admin bookings, and documentation independently; maintain current HR sheets without reminders.

Perks & Benefits

• Upskilling Policy
• Team Outings
• Engagement Initiatives
• Flexible Work-from-Home (up to 12 days every 6 months)
• Menstrual WFH (up to 3 days per month for women employees)
• Mobility Benefits
• Parental Support