Marketing Coordinator

About the Role

The Marketing Coordinator provides administrative and operational support to the Email and App marketing teams by coordinating campaigns, schedules, and deliverables. This role focuses on communication, accuracy, and organization to ensure marketing initiatives run smoothly and on time, with all deliverables circulated to the respective teams for proofing, editing, and approval. This is an entry-level, contract position based in San Diego, CA, with a hybrid work requirement (ideally 3 days/week onsite, minimum 2 days/week onsite).

Key Responsibilities

• Manage multiple email and app marketing campaigns simultaneously while meeting tight deadlines.
• Maintain and coordinate campaign calendars and schedules, ensuring campaign details and timelines are accurate and up to date.
• Circulate campaign deliverables for proofing, editing, and approval by the respective teams; track feedback and follow up on pending items.
• Communicate with team members and stakeholders to coordinate marketing activities, flag issues, and keep deliverables on schedule.
• Work within marketing and workflow tools to support campaign coordination, quality assurance, and execution.
• Ensure accuracy in data entry, reporting, and marketing materials.
• Assist with report generation and presentation preparation.
• Provide day-to-day administrative and operational support to the Email and App marketing teams.
• Manage campaign schedules and marketing calendars.
• Coordinate campaign launches and ensure deliverables are completed on time.
• Drive the proofing and approval process with stakeholders.
• Partner with App, CRM, and Database Marketing teams.
• Track deliverables and campaign timelines using Smartsheet.
• Ensure creative assets are routed to the appropriate developers for campaign buildout.
• Validate campaign setup and execution prior to launch.
• Coordinate across teams to identify owners, gather required information, and secure timely responses.
• Maintain visibility into campaign status and proactively escalate risks or delays.

Requirements & Tech Stack

• Marketing project coordination
• Campaign management and trafficking
• Stakeholder management
• Calendar and scheduling management
• Proofing and approval workflows
• Cross-functional communication
• Ability to work independently and drive accountability
• Ability to manage multiple campaigns, calendars, and deadlines concurrently
• Strong written and verbal communication skills for collaboration and coordination
• High level of attention to detail to ensure data accuracy and quality of marketing materials

Technical Skills

• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Preferred proficiency in Smartsheet.
• Experience with Litmus and Salesforce Marketing Cloud.
• Skills include: Digital marketing, Marketing campaign, Project management, Marketing strategy, Digital.

Qualifications

• Experience Level: Entry Level

Pay And Benefits

• Pay Range: $42.69 - $42.69/hr.
• Benefits for eligible temporary roles may include: Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan, Life Insurance, Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

Job Type & Location

• Contract position
• Based out of San Diego, CA
• Hybrid workplace