HR & Recruiting Assistant (San Diego Only)

About the Role

Whova is hiring an entry-level HR & Recruiting Assistant to support recruiting, HR operations, compliance, and a variety of company-wide operational projects. This is an entry-level career opportunity for someone who wants to learn how a fast-growing technology company operates. You will gain hands-on experience across recruiting, HR processes and compliance, workplace operations, procurement, and finance-related processes while taking ownership of projects and working toward measurable goals. This is a San Diego-based position and requires regular commuting to our San Diego office.

Key Responsibilities

• Recruiting & Talent Acquisition
• Research universities, career fairs, student organizations, and other recruiting opportunities.
• Identify recruiting channels that align with Whova's hiring goals.
• Coordinate and participate in career fairs, company information sessions, and other recruiting events.
• Engage with candidates before, during, and after recruiting events.
• Support candidate sourcing, outreach, interview coordination, and follow-up.
• Track recruiting activities and results and work toward quantitative recruiting goals.
• Analyze recruiting results and identify opportunities to improve candidate engagement and hiring outcomes.
• Help develop and improve recruiting campaigns and processes.
• HR Operations & Compliance
• Maintain employee records, HR documentation, and required forms.
• Audit employee documents and agreements for accuracy and completeness.
• Support HR policies, procedures, and compliance initiatives.
• Assist with employee benefits administration and related documentation.
• Help maintain accurate and confidential employee information.
• Identify process gaps and recommend improvements to increase efficiency and accuracy.
• Business & Office Operations
• Manage equipment, inventory, office supplies, and related records.
• Coordinate purchasing, purchase orders, vendors, and procurement activities.
• Support invoicing, billing, bookkeeping, reconciliations, and other finance-related processes.
• Coordinate office logistics and company-provided services.
• Maintain accurate operational and financial records.
• Take ownership of additional projects that improve the efficiency of the business.

Qualifications

• Bachelor's degree in any major.
• 1–2 years of real-world work experience through internships, part-time employment, campus employment, or other professional experience is preferred, but recent graduates are encouraged to apply.
• Previous HR experience is not required.
• Strong interest in business, recruiting, HR, operations, or a combination of these areas.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong communication and problem-solving skills.
• Comfortable working toward measurable goals and taking ownership of results.
• Comfortable handling detailed and repetitive work while maintaining accuracy.
• Able to identify inefficiencies and proactively improve processes.
• Professional and discreet when handling confidential information.
• Strong work ethic and ability to manage multiple priorities in a fast-paced environment.
• Candidates who graduated or will graduate in 2026 are encouraged to apply.