Accounting Assistant AP/GL

Key Responsibilities

• Utilizes computerized accounting, payables, and general ledger software programs.
• Reviews expense reports submitted by attorneys and staff.
• Processes a portion of the Firm’s domestic accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
• Reviews vendor statement of accounts.
• Vendor set-ups and 1099 process.
• Requests and reviews form W-9 from domestic vendors.
• Processes weekly accounts payable check run.
• Posts client disbursements on a monthly, semi-monthly, or weekly basis.
• Makes necessary corrections to charges posted to clients as directed by attorneys.
• Processes the Firm’s international accounts payable invoices as assigned. Ensures proper approvals are received on all invoices for client billable and Firm charges.
• Requests and reviews form W-8 from foreign vendors.
• Prepares quick checks for charges posted to client and firm accounts on a daily basis.
• Monitors entries made to the unapplied cost account and ensures transactions are transferred to valid matters in a timely manner.
• Processes the trust account receipts and disbursements.
• Develops spreadsheets utilizing Excel.
• Operates office equipment including personal computer, copiers, and 10-key calculator.
• Maintains telephone and personal contact with clients, attorneys, and staff on charges posted to matters.
• Other duties as assigned.

Qualifications

• Ability to read, write, and perform arithmetic computations at a level normally acquired through completion of high school or equivalent.
• Approximately six months to one year of on-the-job experience in order to gain an understanding of finance policies and procedures and effectively operate equipment/software with minimum supervision.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to respond to requests requiring analysis and support of checks issued and disbursements posted to clients.
• Interpersonal skills necessary to communicate in person, by e-mail, and telephone and follow instruction effectively from a diverse group of attorneys and staff.
• Demonstrated exemplary track record in the handling of fiscal responsibilities and matters.

Working Conditions

• Normal office environment.