Assistant Project Accountant

About the Role

Provides accounting and administrative support to the Project Accountant and project management team throughout the life cycle of construction projects. Assists with maintaining project records, processing invoices, tracking subcontractor documentation, and supporting financial reporting activities to ensure accurate and timely project administration.

Key Responsibilities

• Project Accounting Support
• Assists with entering project-related transactions into the accounting system, including invoices, change orders, budget transfers, and payroll data.
• Reviews accounting documentation for completeness and forwards items for approval.
• Supports the preparation of owner billings and related backup documentation.
• Assists in maintaining accurate project cost records and supporting documentation.
• Generates routine reports for project teams as requested.
• Helps reconcile project files and records to ensure data accuracy.
• Accounts Payable Support
• Processes vendor and subcontractor invoices in accordance with company procedures.
• Tracks invoice approvals and follows up on outstanding documentation.
• Assists with purchase order administration and invoice matching.
• Maintains electronic and paper accounting files.
• Subcontractor Administration
• Collects and reviews subcontractor pay application packages for completeness.
• Tracks receipt of insurance certificates, contracts, and lien waiver documentation.
• Maintains subcontractor and vendor records.
• Assists with updating subcontractor/vendor logs and registers.
• Project Administration
• Maintains project filing systems in accordance with company standards.
• Assists with document management, scanning, filing, and record retention.
• Supports payroll collection and submission activities.
• Assists with office administration including mail, supplies, and phone coverage.
• Supports EEO, MBE, and other compliance documentation requirements.
• Customer Service and Team Support
• Provides professional customer service to project teams, subcontractors, vendors, and clients.
• Responds to routine inquiries and escalates issues when appropriate.
• Supports a positive and collaborative team environment.
• Culture and Professional Development
• Demonstrates company values and professional conduct.
• Participates in training and development opportunities.
• Performs additional duties as assigned.

Working Conditions

• Majority of work is performed in a project office, construction jobsite office, or regional office environment.
• May occasionally visit active construction areas and be required to wear appropriate personal protective equipment.
• May support multiple projects simultaneously.

Requirements & Tech Stack

• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Qualifications

• Associate degree in Accounting, Business, Finance, or related field preferred; equivalent experience considered.
• 0-2 years of accounting, administrative, or construction industry experience preferred.
• Basic understanding of accounting principles and office procedures.
• Strong organizational and time management skills.
• Attention to detail and ability to handle confidential information.
• Effective verbal and written communication skills.
• Ability to work in a fast-paced environment and support multiple priorities.