SUITES ADMINISTRATIVE ASSISTANT

About the Role

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.

Key Responsibilities

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Requirements & Tech Stack

• Computer applications
• Photocopiers
• Scanners
• Facsimile machines
• Voice mail systems
• Personal computers
• Typing
• Formatting
• Proofreading
• Editing
• Bookkeeping

Qualifications

• Experience with basic bookkeeping.
• Ability to operate standard office machines.
• Proficient in typing, formatting, proofreading, and editing documents.
• Experience using personal computers.
• Experience with communication for answering questions, disseminating information, taking orders, and addressing complaints.
• Experience with collections and disbursing money.
• Ability to troubleshoot office equipment.