Administrative Assistant

About the Role

TechServ is seeking a motivated and detail-oriented Administrative Assistant to support our growing team of designers and field personnel. This is an excellent opportunity for someone looking to begin or grow a career in the Utilities industry. Training is provided. The ideal candidate is organized, dependable, and comfortable working in a fast-paced, collaborative environment while supporting both design and field operations.

About Us

TechServ has been providing the highest quality consulting and engineering services to the electric utility industry since 1992. We are a rapidly growing, progressive company dedicated to hiring and developing a highly skilled, diverse, engaged workforce to meet and exceed client needs.

Role Summary

The Administrative Assistant provides day-to-day administrative and coordination support to engineering and field teams. This role serves as a key point of contact for internal and external communications and plays an important role in maintaining organized records, schedules, and documentation to ensure smooth project execution.

Key Responsibilities

• Right-of-Way (ROW) Application Management:
• Responsible for ROW application tracking, creating Work Order requests, and other paperwork related to construction project lifecycles.
• Ensure all required documentation and forms are completed accurately.
• Track the progress of applications and follow up as needed.
• Communication and Coordination:
• Serve as a point of contact for inquiries related to client processes such as staking, ROW, etc.
• Schedule meetings, inspections, or other activities related to client deliverables.
• Record-Keeping and Documentation:
• Maintain organized and up-to-date project records, including applications, work orders, and correspondence.
• Update databases or filing systems with current information.
• Generate reports or summaries of statuses and activities.
• Compliance Monitoring:
• Monitor compliance with conditions and deadlines.
• Alert appropriate parties to upcoming expirations or renewals.
• Assist in preparing reports or documentation required for compliance audits.
• Administrative Support:
• Provide general administrative support such as answering phones, responding to emails, and managing calendars.
• Prepare correspondence, memos, or other documents related to client activities.
• Assist with standardization of processes, templates, and tracking tools.

Requirements & Tech Stack

• Microsoft Office Suite: Proficiency in Excel, Word, Outlook, Teams, PowerPoint.
• General Administrative Tools: Experience with document tracking systems or databases.
• Enterprise Asset Management (EAM) Systems (Familiarity): IBM Maximo, SAP Asset Manager, MaintainX.
• Utility Design/Field Data Collection Tools (Familiarity): Spida, Trimble, Katapult.

Qualifications

• Strong organizational skills with attention to detail and ability to multitask.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong work ethic and reliability.
• Must currently be eligible to work in the United States of America.
• High School diploma or GED.
• Ability to pass a background check, Motor Vehicle Report, and drug screening.
• Previous administrative or office experience.
• Experience coordinating schedules or working with field teams.
• Preferred: Experience in utilities, construction, or permitting environments.

Physical Requirements

• Work is performed in a professional office environment and requires the use of standard office equipment (e.g., computer, phone, printer).
• Prolonged periods of sitting and working on a computer are required.
• Occasional standing, walking, and movement throughout the office to access equipment and collaborate with team members.
• The ability to view a computer screen for extended periods, requiring good vision or corrective lenses if needed.
• May occasionally lift, carry, push, or pull up to 15 pounds.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Job Details

• Reports to: Project Manager
• Job Type: Full-time, Non-Exempt
• Travel: Occasional travel (may be required for occasional storm response support)
• Location: Tyler, Texas
• Work Environment: Combination of office and occasional outdoor work
• Schedule: Monday–Friday, 8:00 AM–5:00 PM; occasional overtime as needed.