Administrative Assistant

About the Role

The HR Assistant provides administrative support to the HR Manager and employees. The role helps maintain accurate employee records, supports recruitment and onboarding, responds to routine HR queries, and assists with HR processes in line with company policies and applicable requirements.

Key Responsibilities

• Maintain employee files and update HR systems with accurate, confidential information.
• Support recruitment activities, including posting vacancies, scheduling interviews, and coordinating candidate communications.
• Prepare onboarding materials and coordinate new-starter documentation and orientation.
• Assist with changes to employee records, such as job, contact, and leave details.
• Support attendance, leave, and benefits administration.
• Respond to routine employee and manager queries, escalating sensitive or complex matters appropriately.
• Prepare standard HR letters, reports, and other documentation.
• Help coordinate training, performance review cycles, and employee engagement activities.
• Support payroll and benefits processes by providing timely and accurate information to the relevant teams.
• Follow HR policies, data-protection requirements, and record-retention procedures.

Qualifications

Education

• High School Diploma or GED required.
• Associate’s degree in human resources, business administration, or related field preferred.

Experience

• One to two years of administrative or office experience preferred.
• Previous HR experience is a plus.

Skills & Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Attention to detail and accuracy.
• Ability to maintain strict confidentiality.
• Ability to work independently and as part of a team.
• Familiarity with HRIS systems is preferred.

Physical Abilities

• Ability to sit and work at a computer for extended periods.
• Occasional lifting of up to 20 pounds.
• Ability to perform filing and document management tasks.

Working Conditions

• Professional office environment.
• Regular interaction with employees, managers, applicants, and external vendors.
• Personal Protective Equipment (PPE) required while on the production floor (e.g., steel/composite toe shoes, eye protection).
• Support multiple departments.
• Work flexible hours to provide HR support for all shifts as needed.
• Perform other duties as assigned.