Lab Administrative Support Specialist

About the Role

Leidos is seeking a highly organized and detail-oriented professional to join our Saxton Lab Team as a Lab Administrative Support Specialist. This role combines advanced administrative management with proactive coordination of business, HR, and logistical functions that keep the lab running efficiently. You will provide direct support to research teams, ensuring that administrative, procurement, and communication processes align with organizational policies and project objectives.

Key Responsibilities

Administrative Operations & Human Resources

• Perform advanced administrative and office management tasks in a high-performance R&D environment.
• Manage procurement of goods and services, vendor coordination, and tracking of expenditures.
• Oversee onboarding and offboarding processes, coordinating IT, facilities, and security requirements.
• Maintain compliance documentation including SOPs, safety protocols, and audit-ready records.
• Support lab logistics—space management, facility maintenance coordination, and inventory tracking.
• Ensure adherence to federal, contractual, and organizational procedures.
• Execute other duties as assigned.

Communication & Coordination

• Serve as the lab’s first point of contact for internal and external inquiries.
• Draft and manage professional correspondence, memos, and reports.
• Compile progress updates and activity reports for diverse audiences.
• Coordinate special events, workshops, and lab tours.

Project & Program Coordination

• Track project milestones, timelines, and deliverables across multiple research efforts.
• Maintain organized archives of reports, deliverables, and correspondence using SharePoint and team collaboration tools.
• Prepare meeting materials, manage scheduling, take notes, and ensure timely follow-up actions.
• Support project documentation and data management needs.

Requirements & Tech Stack

Education & Experience

• Bachelor’s degree in business administration, project management, or a related field plus a minimum of 2 years’ experience in an office environment, OR High School diploma with 4 years of progressively challenging office experience.

Technical Proficiency

• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Experience using SharePoint or similar cloud-based collaboration tools.

Security & Clearance

• Ability to obtain and maintain a Public Trust clearance, requiring three years of continuous residency in the United States.
• Valid driver’s license and ability to pass a DMV background check.

Communication & Organization

• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.

Preferred Qualifications

• Experience supporting government contracting or federally funded R&D environments.
• Familiarity with business development operations and contract compliance.
• Advanced MS Office utilities (Excel macros, VBA, or database management).