Secretary

About the Role

The Secretary position provides high-level administrative and clerical support to assigned law school faculty members. This in-person role reports to a supervisor overseeing a team responsible for supporting the academic affairs unit. The position requires ensuring efficient day-to-day operations related to classroom support, and program and committee support, while maintaining confidentiality and professionalism in a fast-paced academic environment.

Key Responsibilities

• Assist assigned full-time Faculty and adjuncts with:
• Creating and formatting work documents (office memos, recommendation letters, articles, class materials, seating charts).
• Building quizzes and other content in Canvas or other chosen learning management software.
• Preparing expense reports or other required administrative reports (monthly credit card reconciliation).
• Procuring office supplies.
• Scheduling student exam reviews.
• Uploading and filing invoices in the procurement system.
• Provide support for programs or committees on a rotating basis:
• Oversee, schedule/coordinate meetings, including Microsoft Teams Meetings, with students and faculty.
• Provide support for faculty guests' visits (making lunch reservations, greeting guests).
• Collaborate with IT to ensure PowerPoint presentations are working correctly for guest speakers.
• Set up mock interview/counseling sessions.
• Correspond with external vendors.
• Provide administrative support as needed for various special projects/reports.
• Participate in law school events and attend meetings.
• Assist with other assigned tasks across multiple departments within the Law School during peak seasons, including exam support (proctoring, scribing), and event support during orientation, CLE events, compliance program events, and graduation.

Requirements & Tech Stack

• Proficiency in Microsoft Office products.
• Ability to manage competing deadlines and multiple priorities.
• Close attention to detail and time management skills.
• Ability to maintain confidentiality and professionalism.

Qualifications

• High school diploma or GED.

Salary: $25.643 per hour