Procurement Specialist

About the Role

As the Services Procurement (SOW Management) Specialist, you will develop partnering relationships with the client’s SOW business owner community and become well versed in their historical and projected buying needs. You will operate as an extension of the client's procurement team, fully aligned with their prevailing category and supplier strategies.

Key Responsibilities

• Act as a sourcing agent, mediator, negotiator, and SOW author on behalf of the client’s SOW business owners project buyers, supporting the client’s competitive bidding process(es).
• Process all procurement requisition activity through the use of a Vendor Management System (VMS) and any related procurement technologies.
• Develop competency knowledge of the program’s SOW services supplier community to assist with sourcing recommendations.
• Perform analysis, including cost savings reporting and other quality or efficiency data, to help improve operational processes.
• Evaluate SOW agreement terms for best practice quality, conformity, and compliance against client required contractual language; escalate deviations for client approvals.
• Provide program-related Standard Operating Procedures (SOP) training and updates to suppliers and client SOW business owners.
• Communicate program procedural changes and updates to program suppliers and client users in a timely manner.
• Confirm suppliers appropriately manage their employee on-boarding, employee relations issues, and off-boarding activities.
• Provide and analyze standard program reporting to the client’s SOW business owners, procurement professionals, and program stakeholders, supporting ad hoc report requests.
• Establish and maintain a proactive, positive working relationship with SOW business owners through regular phone and in-person contact.
• Support the Operational Leadership of RE’s MSP programs, ensuring financial goals and objectives are met, and full compliance with Randstad policies and procedures.
• Participate in special projects and perform other duties as assigned.

Requirements & Tech Stack

• Vendor Management System (VMS) and related procurement technologies.
• Microsoft Office products, including Word, Excel, PowerPoint, and Outlook.

Qualifications

• University/Postgraduate degree or equivalent professional & intellectual ability.
• Demonstrable procurement/commercial experience with a track record measured by customer satisfaction, increased responsibilities, and working relationships.
• Skilled in communicating effectively verbally and in writing, in one-on-one and group presentation settings with various levels of professionals.
• Ability to establish and maintain effective working relationships.
• Ability to represent the organization professionally and effectively.
• Ability to perform accurately in a detailed environment while effectively prioritizing, organizing, and performing multiple work assignments simultaneously.
• Ability to self-manage workload, set target dates, meet deadlines, follow processes, and develop and implement project road maps.
• Ability to demonstrate high-level customer service to internal and external clients.
• Ability to effectively influence others at various levels within the organization and who represents clients.
• Ability to negotiate pricing and delivery terms with services supplier firms.
• Knowledge of and ability to utilize best practices in purchasing, procurement, and client negotiation.
• Knowledge of and ability to effectively utilize accounts payable, purchase order, and Vendor Management Systems and tools.