Account Assistant

About the Role

The Account Assistant will support the finance team in maintaining accurate financial records, assisting in invoicing, managing accounts receivable and payable, handling banking transactions, and maintaining organized documentation. This role is key to ensuring smooth financial operations, accurate reporting, and timely transactions. This position is ideal for a detail-oriented individual who is keen to develop a career in accounting within the shipping and consultancy industry.

Key Responsibilities

• Invoicing and Accounts Maintenance
• Assist in preparing invoices for clients and vendors, including e-invoices compliant with GST and regulatory requirements.
• Maintain and update vendor and customer Statement of Accounts (SOA) regularly to ensure accurate tracking of receivables and payables.
• Coordinate with clients and vendors to resolve invoicing discrepancies or delays.
• Data Entry and Accounting Software Management
• Punch daily financial transactions, including receipts, payments, and journal entries, into Tally ERP 9 / Tally Prime accurately.
• Verify and reconcile entries to maintain the integrity of the accounts.
• Assist in preparing ledgers, trial balances, and other financial reports as required by the finance team.
• Banking Transactions
• Prepare and verify documents for bank inward and outward transactions, including foreign remittances and wire transfers.
• Ensure proper authorization and documentation for all banking activities.
• Liaise with banks for smooth processing of payments and fund transfers.
• Accounts Receivable
• Monitor accounts receivable, ensuring timely collection of payments from clients.
• Follow up with clients regarding overdue invoices while maintaining professional communication.
• Assist in preparing monthly reports on outstanding receivables for management review.
• Documentation and Filing
• Maintain and organize the office filing system efficiently, ensuring all financial documents, invoices, receipts, and statements are properly archived.
• Support the finance team in retrieving and preparing documents for audits or management review.
• Maintain digital copies and spreadsheets for easy access and reference.
• Reporting and Excel Management
• Prepare and update Excel sheets for various reporting needs, including payments, receivables, reconciliations, and operational tracking.
• Assist in preparing monthly, quarterly, and yearly financial summaries for management.
• Ensure all data and reports are accurate, up-to-date, and well-documented.
• Additional Support
• Provide support to senior accountants in reconciliations, tax filings, and compliance activities.
• Assist in generating financial reports for audits, statutory requirements, or internal review.
• Perform ad hoc tasks assigned by the finance manager to ensure smooth operations.

Requirements & Tech Stack

• Proficiency in Tally ERP 9 / Tally Prime and Microsoft Excel (formulas, pivot tables, charts).
• Good understanding of accounting principles, invoicing, GST, and banking procedures.

Qualifications

• Strong numerical and analytical skills with attention to detail.
• Excellent organizational and record-keeping skills.
• Strong communication skills, both written and verbal, for liaising with clients and vendors.
• Ability to work independently and collaboratively as part of a finance team.
• High degree of accuracy, integrity, and confidentiality in handling financial data.
• Ability to prioritize tasks, meet deadlines, and work under pressure when required.