Junior Accounts & Purchase Executive

About the Role

Tunip Infoservices Pvt Ltd is seeking a motivated, detail-oriented, and organized Junior Accounts & Purchase Executive to support accounting, procurement, and vendor coordination activities. This role is based in Chennai.

Key Responsibilities

1. Accounts & Finance Support

• Maintain accurate purchase, sales, expense, and payment records.
• Verify supplier invoices against purchase orders and delivery challans.
• Assist with vendor payments, payment follow-ups, and outstanding reports.
• Record daily financial transactions and maintain supporting documents.
• Assist in preparing purchase bills, debit notes, credit notes, and expense statements.
• Support GST-related documentation, including invoice verification and tax records.
• Coordinate with the accounts team for bank reconciliation and ledger updates.
• Maintain vendor ledgers and assist with accounts payable activities.
• Organize accounting documents for audits and internal verification.
• Prepare basic accounting reports using Excel or accounting software.

2. Purchase & Procurement Management

• Prepare and process purchase orders based on project and business requirements.
• Collect quotations from suppliers and prepare price comparison statements.
• Coordinate with vendors for pricing, availability, order confirmation, and delivery schedules.
• Follow up with suppliers to ensure timely delivery of materials.
• Verify product specifications, quantities, prices, and taxes before processing orders.
• Maintain updated vendor details, purchase records, and supplier databases.
• Coordinate with project and service teams to understand material requirements.
• Identify discrepancies in supplier invoices, purchase orders, and delivered materials.
• Support cost control and vendor selection activities.

3. Inventory & Logistics Coordination

• Maintain records of materials received, issued, and dispatched.
• Verify quantities against delivery challans and purchase orders.
• Coordinate material delivery to project sites and customers.
• Assist with stock verification and inventory reconciliation.
• Prepare and maintain delivery challans and material movement records.
• Coordinate with warehouse staff, transporters, and vendors regarding deliveries.
• Report shortages, damaged materials, and delivery discrepancies promptly.

Mandatory Product Knowledge

Candidates must have basic knowledge of CCTV, ELV, networking, and safety & security system products.

Knowledge of the following products is required:

• CCTV Surveillance Systems
• Fire Alarm Systems
• Access Control Systems
• Biometric Attendance Systems
• Video Door Phones
• Public Address (PA) Systems
• Networking Products and Structured Cabling
• Security Accessories, Cables, and Related Equipment

Candidates should be able to understand basic product specifications, identify materials required for projects, and coordinate with suppliers for quotations and purchasing.

Educational Qualifications

• B.Com, M.Com, BBA, or a related qualification.
• Candidates with a commerce background and basic accounting knowledge are preferred.
• Freshers with relevant knowledge and a strong willingness to learn may apply.

Skills & Requirements

• Basic knowledge of accounting, purchase management, and vendor coordination.
• Working knowledge of MS Excel and MS Office.
• Familiarity with GST invoices, purchase bills, and accounting documentation.
• Good communication, coordination, and follow-up skills.
• Strong attention to detail and numerical accuracy.
• Ability to organize records and manage multiple tasks.
• Responsible, proactive, and willing to learn.

Preferred Skills

• Experience with Tally, Zoho Books, Zoho Inventory, or other accounting/ERP software.
• Knowledge of GST billing and vendor ledger maintenance.
• Experience in purchase coordination for CCTV, ELV, IT, or security system products.
• Understanding of inventory management and material procurement processes.

Job Location

Chennai, Tamil Nadu