Office Admin

About Nutriwave

Nutriwave (Green Bark Nutrition LLP) is a direct-to-consumer nutraceutical brand.

About the Role

Keeps communication, records, and day-to-day admin running. Coordinates with manufacturers, logistics partners, candidates, and internal teams, and handles confidential information with discretion.

Key Responsibilities

Executive Support

• Manage team calendars, schedule meetings, and send reminders.
• Screen calls and emails; draft and send replies on the company's behalf.
• Prepare minutes of meetings (MoMs) and track action items to closure.
• Coordinate by phone and email with manufacturers, packaging vendors, logistics partners, and other external stakeholders.
• Follow up on purchase orders, production timelines, deliveries, and pending documents.
• Act as a point of contact between the Core Team and External vendors.

Administration and Records

• File and maintain physical and digital records: invoices, agreements, vendor documents, and compliance papers.
• Keep shared trackers and folders organized and up to date.
• Manage office supplies, courier records, and basic office upkeep.
• Pack and ship products from the office to influencers, partners, and customers when required.
• Schedule interviews, coordinate with candidates, and keep the hiring tracker updated.
• Support onboarding paperwork for new joiners and interns.

Qualifications

• Bachelor's degree in any stream.
• 0–2 years of experience in an admin, coordination, or assistant role; fresh graduates are welcome.
• Clear spoken and written English; comfortable in Hindi and Marathi for vendor calls.
• Working knowledge of MS Office (Excel, Word, PowerPoint) and Google Workspace (Gmail, Sheets, Drive).

Good to have

• Basic knowledge of invoicing and GST documents.

What we offer

• Growth opportunity to a larger operations role.
• A small, supportive team where your work is noticed.
• Product discounts on the Nutriwave range.