Office Secretary

About the Role

The Office Secretary is a full-time, on-site role based in Queens, NY, responsible for providing comprehensive administrative and clerical support to the office.

Key Responsibilities

• Provide filing, data entry, and document preparation.
• Maintain general office organization.
• Manage phone, email, and in-person interactions.
• Maintain company records.
• Organize documentation.
• Support compliance-related tasks.
• Handle scheduling and calendar management.
• Support leadership with day-to-day administrative needs.
• Provide courteous, responsive, and solutions-oriented customer service to clients and visitors.
• Learn about income tax, insurance, real estate, immigration, and other financial services.

Requirements & Tech Stack

• Proficiency with common office software (e.g., word processing, spreadsheets, email, and basic databases).
• Strong attention to detail.
• Strong time management.
• Ability to prioritize multiple tasks in a busy office environment.
• Bilingual: Fluency in English and Spanish.

Qualifications

• Strong clerical skills.
• Clear and professional communication skills.
• Experience with company secretarial work.
• Executive administrative assistance capabilities.
• Customer service skills.
• A high school diploma or equivalent is required.
• Additional training or experience in office administration or a related field is an advantage.