Event Operations Associate
HXE Vistavent
Las Vegas, NV0–2 yrs8h agovia LinkedIn
About the Role
- Support the delivery of client events end to end, including venue sourcing, supplier coordination, and on-site execution.
Key Responsibilities
- Handle day-to-day supplier communication: quotes, availability, negotiations, deposits, and paperwork.
- Keep the venue and vendor database and order records accurate and current.
- Prepare client-facing documents and internal trackers.
- Coordinate logistics for each event: F&B, AV, branding, signage, guest lists, and on-site support.
- Undertake other tasks and projects as the team grows.
Requirements & Tech Stack
- Fluent professional English (spoken and written) required for direct negotiation and coordination with U.S. venues, hotels, and vendors.
- Proven ability to push projects forward independently.
- Track record of keeping deadlines, deposits, and contracts on schedule.
- Comfortable communicating by phone and in writing.
- Comfortable working in a fast-moving, 0-to-1 environment.
Qualifications
- A degree in Business, Marketing, English, Hospitality, or Event Management is a plus.
- Interest in MICE, hospitality, or cross-border business is a plus.