Advertising Associate

About the Role

This is an entry-level, fully remote position based in Texas, United States, requiring a 40-hour weekly commitment. Working days and shift times may vary. The role offers a practical introduction to advertising operations, media coordination, and reporting support.

Key Responsibilities

• Receive advertising requests through assigned Asana tasks, email, and team updates; review placements, audience details, timing, and required information.
• Enter confirmed request details into Microsoft Excel trackers and Asana task fields, maintaining clear status information.
• Check submitted placement details against approved request information, noting missing audience specifications, destination links, timing details, or partner contacts.
• Organize advertising materials from internal teams, confirming availability of required files, instructions, and placement information.
• Communicate routine questions and updates with media partners, internal marketing colleagues, and requestors via clear, professional written messages.
• Monitor task progress and placement updates, using Google Analytics to review website traffic and engagement indicators.
• Prepare concise status summaries identifying completed steps, open items, basic performance observations, and upcoming coordination needs for the advertising team lead.
• Follow up with media partners or internal requestors when information is incomplete, delayed, unclear, or inconsistent.
• Escalate unresolved placement concerns, significant discrepancies, or changes affecting planned advertising activity to the advertising team lead.
• Maintain complete task notes and orderly tracker entries for colleague understanding of current status, prior communications, and next actions.
• Meet quality expectations through accurate entries, timely turnaround, complete notes, careful follow-up, and consistent use of team procedures.

Requirements & Tech Stack

• Project management tool such as Asana.
• Spreadsheets and data entry tool such as Microsoft Excel.
• Web analytics platform such as Google Analytics.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred in advertising support, marketing coordination, media assistance, or an office-based environment.
• Interest in advertising operations, media placements, audience specifications, and performance reporting concepts.
• Familiarity with Asana, Microsoft Excel, and Google Analytics is preferred.
• Ability to review detailed instructions, compare information carefully, and identify missing or inconsistent request details.
• Clear written and verbal communication skills.
• Ability to organize multiple assigned tasks, maintain accurate status notes, and follow established workflows under guidance.
• Reliable computer, high-speed internet, and a quiet private workspace.
• Authorization to work in the United States.

Perks & Benefits

• Fully remote work supporting advertising coordination from a dedicated home workspace.
• Structured onboarding and training on Asana, Microsoft Excel, Google Analytics, and team workflows.
• Regular check-ins with the advertising team lead for guidance, feedback, and prioritization support.
• Skill building in advertising operations, media planning, performance measurement, and partner coordination.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.