Human Resources Associate

About the Role

The Human Resources Associate plans, supports, and coordinates a wide range of human resources initiatives requiring a high level of confidentiality. This role serves as a primary conduit for employee-related human resources requests and leads talent recruitment and acquisition efforts.

Key Responsibilities

• Administrative Support

• Serves as the first point of contact for employee human resource-related questions, responding or referring to the appropriate team member.

• Manages HRIS database, personnel filing, and archiving systems, ensuring data integrity and scanning documentation as needed.

• Completes employment authorization and personnel file requests in a timely manner.

• Oversees, maintains, and updates human resources related materials on SharePoint.

• Runs reports, analyzes, and compiles human resources data into reports and presentations.

• Supports DEI work through email communications, cohort administration, and meeting room setups.

• Assists in organizing employee engagement initiatives, such as events, celebrations, and recognition programs.

• Assists in performance management activities, including tracking performance appraisals and providing necessary documentation.

• Prepares reports, correspondence, notices, memoranda, charts, forms, and agendas.

• Talent Recruitment and Acquisition

• Applies recruitment and staffing strategies to attract, retain, and engage a committed workforce.

• Promotes and follows hiring processes for recruiting candidates from diverse backgrounds, championing DEI.

• Creates, posts, and maintains job postings and advertisements.

• Monitors, tracks, and updates candidate application statuses and recruitment progress in the HRIS.

• Communicates and schedules interviews with candidates.

• Leads and conducts interviews via Teams and in-person.

• Makes offer calls, completes background checks, writes offer letters, and communicates onboarding information.

• Ensures compliance with the Minnesota Wage Theft Prevention Act.

• Maintains knowledge of local, state, and federal employment laws and regulations.

• Employee Onboarding and Offboarding

• Oversees TB testing processes: authorization, tracking, and employee communications.

• Creates, implements, and maintains new employee onboarding and orientation processes through Paylocity, including packet creation, training room setup, badge photos, lunch ordering, orientation attendance updates, onboarding packet support, and employee profile setups.

• Tracks new hires’ upcoming start dates and provides hiring managers with pre-start checklists.

• Sends and processes new hire and stay employment surveys.

• Assists the training department with new employee orientation and other interdepartmental activities.

Requirements & Tech Stack

• HRIS systems: including reporting, applicant tracking, and personnel file data storage.
• Microsoft Office Products: Outlook, Word, Excel, PowerPoint.
• Google applications.
• SharePoint.
• Teams.
• Paylocity.
• Internet, job sites, social media platforms for recruitment.

Qualifications

• Administrative and/or Human Resources Assistant experience required working for a mid-sized organization.
• Prior human resources experience preferred.
• Demonstrated use of media platforms to support recruitment and sourcing of candidates.
• Willingness to manage multiple priorities to ensure work is completed in a timely and productive manner.
• Demonstrated experience communicating effectively and persuasively both verbally and in writing.
• Working knowledge of local, state, and federal employment laws and regulations preferred.
• Experience exercising professional discretion and maintaining confidentiality.
• Ability to work diplomatically with a wide variety of people.
• Possess public speaking ability.
• Strong organizational skills.
• High attention to detail.
• Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference.
• Willingness and ability to travel between office locations.
• Willingness and ability to work flexible hours/days, including occasional evenings and weekends.
• Physical demands include frequent use of a telephone, repetitive motion activities including typing, and ability to work for several hours at a desk and computer. Must be able to bend, stand, stoop, walk and lift up to 30 pounds.

General Information

• Department: Human Resources and Training
• Job Status: Full Time/Non-Exempt-Hourly
• Reporting Relationship: Chief Human Resources Officer
• Supervisory Responsibilities: NA
• Typical Schedule: Primarily M-F Days, with flexibility for evenings and weekends.
• Travel: Routine travel between White Bear Lake and Wayzata offices.
• Salary: $50,000 - $60,000